Job Title: Executive Assistant

Job Description

This position provides highly confidential, complex, and responsible administrative and analytical support to the CEO. The role involves interactions with high-level external sources, elected officials, and the general public, requiring considerable discretion and independent follow-up. The Executive Assistant will research and collect data for reports and correspondence, compile a variety of documents, memos, and reports for various stakeholders, and exercise judgment to reflect the executive's style and agency policy. Additionally, this position is responsible for serving as the public records and public meetings officer, ensuring compliance with relevant laws.

ResponsibilitiesProvide complex executive support to the Chief Executive Officer, including report generation, correspondence, review of communications, scheduling of trainings and travel, and serving as a liaison with other departments and outside agencies.Review professional service invoices for legal, financial, and architecture services, and assign expenses to general ledger cost centers.Assist the CEO in preparing materials, reports, schedules, and documents for all Board Meetings of the Board of Commissioners and affiliate Board of Directors.Handle the logistics of planning various Board Meetings, including interacting with Board Members to ensure in-person quorum.Attend all Board Meetings to take minutes, transcribe minutes for the CEO, and assist other Board Members with specific requests.Act as Public Records and Public Meetings Officer, monitoring compliance with the Public Records Law and Open Public Meetings Act.Conduct research and data collection on special assignments and projects, track legislation, and coordinate responses to inquiries from other departments.Responsible for website content updates, including state-required Public Notices.

Qualifications to Apply:Administrative support experienceMicrosoft OutlookMicrosoft OfficeTravel management and Calendar management a huge plusApply now!Pay and Benefits

The pay range for this position is $25.00 - $27.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Application Deadline

This position will be accepting applications until Jan 17, 2025.

\n

\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n