**Executive Assistant** + _Location: Morristown, NJ_ **About the job** The Administrative Assistant in Consumer Healthcare Marketing will support the Chief Marketing Officer and will be an essential marketing team member to help the brands/marketing organization run smoothly. The Administrative Assistant will coordinate schedules, manage calendars, organize meetings, prepare expense reports, arrange travel, maintain and create spreadsheets, assist in opening purchase orders, and prepare communication for those assigned ensuring all business support is appropriately covered within the marketing organization. Opella, the Consumer Healthcare business unit of Sanofi, is the purest and third-largest player globally in the Over The Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market. We have an unshakable belief in the power of self-care and the role it can play in creating a healthier society and a healthier planet. That’s why we want to make self-care as simple as it should be by being consumer-led always, with science at our core. Through our unique and balanced portfolio of more than 100 loved brands, including 15 global and local high-growth challengers such as Allegra, Dulcolax and Buscopan, we deliver our mission: helping more than half a billion consumers worldwide take their health in their hands. This mission is brought to life by an 11,000-strong team, 13 best-in-class manufacturing sites, and 4 specialized science and innovation development centers. We are also proud to be the first major fast-moving consumer healthcare company to achieve B Corp certification. Join us on our mission. Health. In your hands. **Main responsibilities:** + Be responsive to all forms of communication (phone calls, email, IMs, texts) to ensure clear communication across the team and with key managers. + Coordinate calendars of assigned team members including staying on top of meeting requests, changes to meetings, and rescheduling of meetings. + Coordinate meetings to include securing conference space and arranging meals and supplies, and preparing agendas + Coordinate business travel for assigned team: hotels, flights and rental cars. + Prepare expense reports for assigned team members + Understand business policies supporting travel and expense in order to advise team. + Complete forms to open purchase orders for the brand team and work with Finance to ensure documentation follows the Finance process. + Perform general office duties such as ordering supplies and keeping files organized. + Type reports, emails, and meeting notes as needed to distribute information to team to ensure good communication. + Assist other administrative staff members as necessary. + Files and retrieves corporate documents, records, and reports; maintenance of electronic and required paper files. **About you** + **Experience** : 3+ years of administrative experience. Proficient in Microsoft Office Software (Outlook, Excel, Power point, Word) and expense reporting. + **Soft and technical skills** : Strong interpersonal/teamwork skills; ability to maintain confidentiality. Good verbal and written communication skills; strong grammar and punctuation skills. Strong organizational, time management and problem-solving skills; ability to self-initiate/work autonomously when needed. Experience working in brand management/marketing is a plus. Ability to work overtime when necessary to meet deadlines. + **Education** : High school diploma required; college degree preferred. + **Languages** : English **Why choose us?** + Bring the miracles of science to life alongside a supportive, future-focused team. + Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally. + Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact. + Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave. Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law. \#LI-SA \#GD-SA **Pursue** **_progress_** **, discover** **_extraordinary_** Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people. At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity. Watch our ALL IN video (https://www.youtube.com/watch?v=SkpDBZ-CJKw&t=67s) and check out our Diversity Equity and Inclusion actions at sanofi.com (https://www.sanofi.com/en/our-responsibility/equality-and-inclusiveness) ! _US and Puerto Rico Residents Only_ Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; natural or protective hairstyles; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law. Sanofi is dedicated to supporting people through their health challenges. We are a global biopharmaceutical company focused on human health. We prevent illness with vaccines, provide innovative treatments to fight pain and ease suffering. We stand by the few who suffer from rare diseases and the millions with long-term chronic conditions. With more than 100,000 people in 100 countries, Sanofi is transforming scientific innovation into healthcare solutions around the globe. Discover more about us visiting www.sanofi.com or via our movie We are Sanofi (https://youtu.be/96EwNjb1TLo) As an organization, we change the practice of medicine; reinvent the way we work; and enable people to be their best versions in career and life. We are constantly moving and growing, making sure our people grow with us. Our working environment helps us build a dynamic and inclusive workplace operating on trust and respect and allows employees to live the life they want to live. All in for Diversity, Equity and Inclusion at Sanofi - YouTube (http://www.youtube.com/watch?v=SkpDBZ-CJKw&t=2s)