Executive Assistant Chesapeake, VA 23320 Executive Assistant This high-level Administrative Assistant will be responsible for supporting the Vice President of Hampton Roads with calendar management, setting appointments and assisting with day-to-day interactions with other company leaders, as well as clients and other external parties. This position will serve as a liaison to other Company Officers and senior management teams within the organization. Who we are: At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry. Perks of joining ColonialWebb: + Competitive salary + Career development and progression + 401(k) plan with company match + PTO and paid holidays + Excellent medical, dental, life, vision and disability benefits + Employee Assistance Program + Employee referral incentives What you will do: + Schedule and coordinate meetings, conferences, teleconferences and appointments (both professional and personal, as necessary) + Receive calls from both internal and external customers relative to the Company and/or Officers of the Company; handle appropriately + Utilize the Company operating systems to assist the Vice President - Hampton Roads and two General Managers + Maintain an organized filing system of both hard copy and electronic documents on the Company document management system + Perform diverse duties and administrative functions requiring confidentiality, initiative and sound decision-making + Perform clerical and administrative tasks accurately (i.e., calendar maintenance, email management, drafting letters, memos, invoices, reports, and other documents for the Vice President - Hampton Roads) + Assist the Contracts Manager with license renewals, as well as assisting in new licensure requirements What we are looking for: + Possess high school diploma or equivalent + Possess at least five years of professional experience + Demonstrate proficiency in Microsoft Office with the ability to learn Company-specific and new or updated programs and software (i.e., Penta, OnBase) + Possess exceptional interpersonal skills that will aid in the ability to manage customer relationships, perceptions and expectations with a friendly and professional demeanor + Possess solid organizational, project coordination and problem-solving skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail + Demonstrate strong verbal and written communication skills (i.e., command of the English language, proper grammar, usage and correct spelling, ability to speak clearly and concisely so listeners can understand) + Demonstrate sound judgement and a high level of discretion and confidentiality Apply online: www.ColonialWebb.com/careers . EOE M/W/Disability/Vets To start your application, select "Manual entry" if you do not want to upload a resume. If you have a Word version of your resume, select "Upload Resume", upload it and it will parse your information into the application. For technical assistance with your application, contact our support team at 1-877-252-2168. We are an equal opportunity employer. Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language:English (https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal) –Spanish (https://www.eeoc.gov/es/conozca-sus-derechos-la-discriminacion-en-el-lugar-de-trabajo-es-ilegal-0) –Arabic (https://www.eeoc.gov/ar/arf-hqwqk-altmyyz-fy-mkan-alml-ghyr-qanwny) -Chinese (https://www.eeoc.gov/zh-hans/lejienindequanli-zhichangqishishiweifade) View Company Information (https://www.colonialwebb.com/careers)