Are you looking to work for an organization that values providing healthcare to underserved communities? Apply today.  

The Executive Assistant is responsible for providing administrative support and project management to the Chief Operations Officer (COO). This role involves working with various team members to collect documentation and support the work of the COO. The Executive Assistant will accompany the COO to internal and external meetings, preparing minutes, reports, and documenting next steps. A wide degree of creativity, flexibility, and latitude is expected.

Responsibilities

Create and execute a variety of administrative tasks to support the work of the COO.Manage the day-to-day calendar of the COO.Handle email and telephone communication for the COO.Work with various department staff to collect information and supporting documents for the COO.Route work between various department staff for efficient project completion.Convey projects, changes, and updates to appropriate team members.Prepare minutes and reports; distribute them internally and externally as necessary.Resolve and/or escalate issues as needed.Assist the COO with clerical tasks such as faxing, making copies, screening calls, and correspondence (responding independently when possible).Assist with audit preparation.Perform complex and confidential administrative functions, including developing and typing written correspondence, memos, purchase requisitions, payment requests, and other department forms and documents.Organize programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.Ensure compliance with departmental policies.Track and coordinate projects to ensure prescribed activities are carried out according to specified objectives.Attend project meetings, follow up on assigned tasks, and communicate the status of projects to the supervisor.Provide assistance to the COO in the analysis, implementation, and monitoring of departmental programs; maintain a variety of records.Collect organization data and conduct analysis involved with budget proposals.Maintain accurate project records, documents, and supporting material for the department and ensure their proper disposition.

Additional Skills & Qualifications

Associate degree in business or related field; BA or BS preferred.Two years of demonstrated and related work experience within healthcare administration OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.Strong computer skills including Word, Excel, and PowerPoint.Bilingual skills are a plus.A valid California Driver’s license with an insurable driving record.

Work Environment

Office environment. This is a Federally Qualified Health Center (FQHC) serving a population of people who are uninsured or insured with government supplemented benefits (Medi-Cal, Medicaid, etc.). They provide healthcare for an underserved population. Once on permanent, employees enjoy an outstanding benefits package, including 100% coverage of healthcare insurance through Kaiser, dental and vision insurance, and a strong 401k match.

Pay and Benefits

The pay range for this position is $40.00 - $40.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sacramento,CA.

Application Deadline

This position will be accepting applications until Jan 31, 2025.

\n

\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n