Job Description: General Job Description: Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives. General Job Responsibilities: • Typically supervises or oversees the work of student employees and other Technical & Administrative Support staff. • Typically reports to dean or vice president level. Represents executive and department to the public, employees, and students. Establishes priorities for inquiries; brings inquiries to resolution and/or delegates appropriately to ensure proper handling. • Oversees planning unit administrative processes and coordinates internal and external communications. • Coordinates multifaceted calendar of appointments including the determination of appropriate meeting length, location, and participants. • Coordinates or completes special projects. Represents executive in meetings and/or committees. Acts in the absence of administrator to perform high level administrative duties. • Researches and analyzes complex problems and provides recommendations for resolution. • Develops and monitors protocol for handing and maintaining confidential materials. • Prepares and monitors budget and other financial documents for a planning unit. Maintains accountability for budget expenditures. Departmental Job Responsibilities: + Coordinates multifaceted calendar of appointments including the determination of appropriate meeting priority, length, location, and participants. Works closely with Business Service Center to support expense report processing for Dean. Works closely with Business Service Center to order office supplies. Analyzes budgetary expenditures. + Represents Dean and OU Libraries to the public, employees, and students. Establishes priorities for inquiries; brings inquiries to resolution and/or delegates appropriately to ensure proper handling. Supervises student employees serving in the Dean’s Office. Develops and monitors protocol for handing and maintaining confidential materials. + Attends meeting with Dean when necessary to assist with technology set-up and take meeting minutes. Minimum Qualifications: Knowledge of technical and practical administrative concepts, processes, and methods typically obtained by a high school degree or GED or equivalent and a minimum of 5 years administrative support experience. An equivalent combination of education, training, and experience is acceptable. Specific knowledge, certifications, and licensure will apply at the position level. Preferred Qualifications: Bachelor’s degree Planning Unit: Library Department: Library Applicants may contact this person if they have questions about this position: Jennifer Tate, Business Manager, tatej2@ohio.edu Employment Type: full-time regular Advertised Salary: AFCSME 3200|15| $19.38 – $24.70 per hour and is accompanied by our generous university benefits such as tuition for self and dependents, a comprehensive insurance package (including but not limited to health, prescription, vision, dental, and life insurance), an excellent retirement plan including company contributions, parental leave, adoption reimbursement, and more.