Company Description

We’re part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100.

Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections.

We run around 800 events each year, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses.

Job Description

We are seeking an Executive Assistant to provide exceptional administrative support to the Group President of Informa Connect Foodservice and our Chicago office. In this vital role, you will ensure smooth operations and serve as a key liaison, facilitating effective communication and collaboration between the Group President and the divisional leadership team. Your contributions will help the leadership team function efficiently, ultimately advancing our mission and goals. 

What You'll Do

Administrative Support

Coordinate complex executive meetings across multiple time zonesManage domestic and international travel arrangements, including accommodations and visasHandle expenses and invoice processing across multiple systemsArrange internal and external meetings, prepare agendas, and manage logisticsPrepare and edit communications, including proposals, presentations, and reports

Operational Support

Support the group president and divisional leadership team in managing projects and key initiativesMaintain and organize files, reports, and documentsBuild and maintain strong relationships with stakeholders at all levelsCoordinate social engagements and team events

Team Coordination & Initiative

Act as a liaison between the group president and key leaders across the businessHandle confidential matters with discretionAssist with special projects as directed by group president and senior leadership team

 Facilities

Oversee organization of breakroom, meeting rooms, storage areas, reception, and common areas

QualificationsExperience supporting senior executives in large, fast-paced organizationsStrong proficiency in Microsoft Office Suite and ability to adapt to new systemsExperience managing complex calendars, international travel, and expense systemsReputation for integrity, commitment to excellence, and results-driven performancePositive, energetic personality with an entrepreneurial spirit and "get things done" mentality

The range for this position is $60,000- $65,000, based on experience.

This posting will automatically expire on 2/11/2025

Additional Information

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

Our benefits include: 

Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive, and we support a range of working patternsGreat community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networksBroader impact: take up to four days per year to volunteer, with charity match funding available tooCareer opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job movesTime out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and moreRecognition for great work, with global awards and kudos programs As an international company, the chance to collaborate with teams around the world             

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

See how Informa handles your personal data when you apply for a job here.