Job Family:

Administrative Services (Digital)

Travel Required:

None

Clearance Required:

Ability to Obtain Public Trust

What You Will Do:

We are currently searching for an Executive Assistant to provide direct administrative support to the Clinical Director in the Division of Intramural Research at the National Center for Complementary and Integrative Health (NCCIH).  This is a full-time, on-site opportunity in Bethesda, MD.  

Provide executive expertise needed to coordinate, improve and oversee the overall functioning of the office.Coordinate meetings, conference calls, seminars, workshops and courses for staff; schedule conference rooms.Coordinates and prepares all travel arrangements for the Clinical Director.Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis.Stay abreast of and implements current regulations, policies and procedures, update staff on relevant information.Provide high-level administrative task support within the Branch and coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks.Maintain databases for tracking, analyzing and reporting of all activities including professional activities, travel and project management.Review and summarize the content of incoming materials, specially gathered information, or meetings.Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual compliance is maintained.Work independently on special projects; research and initiate actions pertaining to operational issues; coordinate proponents to research; resolve action processing issues.Update/maintain shared calendars; rearrange calendar to accommodate situations of an urgent nature; establish and prioritize meetings appointment priorities or reschedule or refuse appointments or invitations.Oversee inventory of office supplies, collaborate with administrative staff to ensure that all purchase requests are filled in a timely manner, prepare purchase requests, maintenance agreement and draft justification for government signature of needed office supply items.

What You Will Need:

Associate’s degreeAt least THREE (3) years of Executive support experience.Be proficient in MS Office.Must have experience with executive level support that would include tasks such as calendar management, meeting coordination, travel planning and/or procurement coordination.

What Would Be Nice To Have:

NIH or Federal Government experience is beneficialExpense reconciliation, project management/planning, timekeeping, fellowship program managementMeeting minutes/summary reportsStrong organizational skillsStrong oral and written skillsConcurWebExITASNED

The annual salary range for this position is $56,000.00-$94,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

Medical, Rx, Dental & Vision Insurance

Personal and Family Sick Time & Company Paid Holidays

Parental Leave

401(k) Retirement Plan

Group Term Life and Travel Assistance

Voluntary Life and AD&D Insurance

Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

Transit and Parking Commuter Benefits

Short-Term & Long-Term Disability

Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

Employee Referral Program

Corporate Sponsored Events & Community Outreach

Care.com annual membership

Employee Assistance Program

Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

Position may be eligible for a discretionary variable incentive bonus

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.