Job Description

Are you a dynamic and dedicated professional who thrives in high-pressure environments? Do you have a passion for organization and a commitment to excellence? If so, we want you to join our team as an Executive Assistant, where you will play a crucial role in supporting our Executive Vice Presidents (EVPs) and local Managing Directors (MDs) to ensure their offices run smoothly and efficiently.

About Us: We are a leading pharmaceutical company committed to innovation and excellence. Our team is made up of ambitious professionals who value collaboration, accountability, and continuous improvement. Join us and contribute to a positive work culture that fosters growth and development.

Your Role: As an Executive Assistant, you will be the backbone of the EVP’s and MD’s office, requiring a proactive approach and exceptional attention to detail. Your responsibilities will include:

Calendar Management: Efficiently manage the executive’s and MD’s calendars, ensuring all meetings and appointments are scheduled effectively.Documentation Coordination: Gather and prepare pre-reads and background information for meetings and presentations for internal and external events.Meeting Organization: Take actionable notes and organize key points during Leadership Team Meetings, ensuring follow-ups are efficiently addressed.Travel Coordination: Schedule and coordinate complex international travel, creating detailed itineraries and adjusting them in real-time as necessary.Expense Management: Handle expense reporting and purchasing, while assisting in the approval of resources, travel, and invoices.Project Support: Assist in local special projects and may coordinate special initiatives within the SEE cluster.

What You Bring:

A minimum bachelor’s degree in economics, social sciences, or a related field.At least 3 years of proven experience in a role as an Executive Assistant or Managing Director’s Assistant, preferably in an international setting.Proficiency in English (both written and spoken); knowledge of Croatian is a plus.Strong skills in Microsoft Office Suite, particularly Excel and PowerPoint.A track record of handling confidential information with discretion and integrity.Outstanding organizational skills with a keen eye for detail and the ability to prioritize tasks effectively.A motivation for continuous learning and personal growth, with a strong work ethic.

Why Join Us? In addition to a competitive salary and comprehensive benefits, we offer an environment that values your growth and development. As part of our team, you will have the opportunity to enhance your skills, take on new challenges, and contribute to projects that make a difference.

Apply Today! If you are ready to take your career to the next level and be part of a company that values your contributions, we would love to hear from you. Please submit your resume and a cover letter highlighting your relevant experience and your passion for the role.

We are an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

03/2/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R334602