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The Executive Assistant will report to and provide administrative support for the SVP (75%) and other Executive Officers (25%). 

The ideal individual will be exceptionally organized, highly adaptable and resourceful, able to manage competing priorities and very knowledgeable in the use of Microsoft document management tools. 

This individual will exercise great discretion, provide support with a high level of professionalism and conduct him/herself in a manner that reflects positively on the organization.

Personal Attributes:

Ability to function well in a fast-paced environmentManage sensitive matters with a high level of confidentiality and discretionExcellent communication, interpersonal and time management skillsAbility to interact with people of all levels in a confident, professional mannerProactive and able to take action with little directionAbility to think outside of the box with a sense of urgencyAdept at anticipating needs and problems and get in front of them

Key Responsibilities:

Provide all manner of administrative support to the SVP and other OfficersManage multiple complex calendars, schedules and agendasManage healthcare visits, receipts and reimbursementsArrange and coordinate meetings, events, etc.Manage correspondence, including screening, responding and archiving emailsScreen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staffTrack and prepare expenses for reimbursementPrepare and edit reports, presentations and memos when requiredUtilize Word, Excel and PowerPoint to create agendas, reports, presentations and other documentsReview documents for accuracy and clarityArrange travel and accommodations for executives including documentation for international travelAssist with minor personal supportBe responsive to emails/texts/phone calls, with contact outside normal business hours (infrequent)

Requirements:

Highschool Diploma/GED5+ years of experience in a fast-paced personal support role within an office environmentExpert level in Microsoft applications (Word, Excel, PowerPoint)Strong written and verbal communication skills, with the ability to interact effectively across various levels of the organizationProven ability to multitask, prioritize, and manage time effectively in a dynamic environmentStrong understanding of confidentiality and tact, exceptional time management skills and commitment to maintaining discretionExceptional attention to detail, follow-through, and organizational capabilitiesExpert level written and verbal communication skills, including the ability to ask clarifyingSuperior customer service and interpersonal skillsProactive self-directed and creative approaches to problem-solving and decision-makingUnderstand Executives working styles and anticipate needs

Postal Code: 77019

Category (Portal Searching): Administration and Clerical

Job Location: US-TX - Houston