The role:

Team Support: Provide comprehensive support to entire team/multiple managers, acting as the Single Point of Contact (SPOC) for the team and assisting in all business aspects. Work closely with stakeholders from US/UK, and other geographies, ensuring all the work is handled efficiently. Communication: Proficient in written and spoken English, with the ability to draft emails/ responses independently. Calendar Management: Manage calendars effectively. Scheduling meetings and coordinating calls across various time zones as per stakeholder requirements. Expense Management: Manage expenses using Oracle Expense Management System, including collecting, submitting, and monitoring regular expenses. Travel Management: Arrange travel for team members, coordinating with Amex for ticketing, visas, hotel bookings, and car rentals ensuring all travel details are updated in stakeholders’ calendars. Invoice Management: Raise and monitor invoices through the Ariba system, ensuring timely payment by coordinating with the Finance department. Information Management: Manage internal and external communications, including memos, presentations, emails, and reports. Decision- Making Support: Determines appropriate course of action, referral, or response. Work closely with the team/ line manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Prioritization & Coordination: Prioritize conflicting needs, handle matters expeditiously and proactively, and ensure tasks delegated by stakeholders are completed within agreed deadlines. Coordinate with Cross-Functional teams to ensure all deliverables are met. Interpersonal Skills: Maintain strong working relationships with all team members, demonstrating the ability to collaborate effectively and maintain a positive team dynamic. Technical Skills: Demonstrate proficiency in MS office (Word, Excel, PowerPoint), and the ability to extract and analyze reports from systems. Confidentiality: Handle sensitive issues and confidential information with the utmost discretion. A motivated self-starter with strong interpersonal skills.

 

 

The requirements:

Strong organization skills  Expertise in Email, Calendar, Travel and Expense Management Experience in Event Planning & Management Excellent verbal & written communication skills Tech savvy with proficiency in MS Office Effective stakeholder management Graduate of any discipline Minimum of 7-12 years of relevant Executive Assistant experience Proven experience handling geographically diverse stakeholders

Inclusive job opportunity.