Who we are:

For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

We encourage you to apply if your qualifications and experience are a good fit for any of our openings.

Your role

As an Executive Assistant, you will play a key role in supporting our commercial team, including senior leaders such as directors and C-suite executives. You’ll be responsible for managing a variety of administrative, scheduling, LOGISTICAL and operational tasks to keep the team running smoothly. Your work will directly contribute to the business goals and strategy and help executives to drive Global Relay’s growth.

Your responsibilities

Assist senior management by handling essential day-to-day administrative tasks, including organising files, managing invoices and communications to keep operations running smoothly Manage expenses and liaising with Finance team on behalf of individuals and teams e.g. Marketing Serve as a liaison between senior management (including directors and C-suite executives) and staff members, ensuring a flow of communication and managing requests and interactions efficiently Coordinate meetings by preparing agendas, taking minutes, tracking action items, and following up on outstanding tasks to ensure timely progress Take on project management responsibilities for specific initiatives, collaborating with different teams and departments to ensure successful outcomes Coordinate the schedules of senior management and manage conflicting priorities and ensure efficient time management Organise and manage business travel logistics, including flights, accommodations, and travel documents Foster strong working relationships with key departments, such as marketing and sales, to ensure smooth collaboration and effective communication Assist in planning and executing key events, such as executive briefings and marketing initiatives to ensure everything runs seamlessly Conduct research, analyse data, and prepare comprehensive reports to provide valuable insights to senior management Creating professional documents and impactful presentations, ensuring that content is clear and compelling

About you

Minimum of 2 years proven experience within an administration role Experience within B2B environment Advanced skills in Microsoft Office (Excel, Word, Outlook, etc.) Comfortable working with stakeholders, including senior management and C-suite executives Strong written and verbal communication skills with a keen eye for detail Excellent organisation and time management skills, able to juggle multiple tasks and meet deadlines Ability to work both independently and as part of a team, collaborating across functions Proactive, adaptable, and able to thrive in a fast-paced environment Strong problem-solving skills and a critical thinker

Due to the nature of this role, the hybrid model will be 4 days of in-office working and 1 day working from home.

What you can expect:

At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

We understand flexible work arrangements are important, and we encourage that in our work culture. Whether it’s flexibility around work hours, workstyle, or lifestyle, we want to ensure our employees have a healthy work/life balance. We support and value a hybrid work model that blends collaboration with the team in the office and focus time from the comfort of your home.

To learn more about our business, culture, and community involvement, visit www.globalrelay.com.