Hospice of San Joaquin is the oldest not-for-profit hospice of 45 years.  We serve all of San Joaquin and Stanislaus Counties.  We are committed to continuing to be the leader in ensuring the quality of the journey, from a serious illness to the end of life, and to honor our mission by honoring life by ensuring patients and their Caregivers are the focus of everything we do. This is a Full-Time position reporting to the Chief Executive Officer (CEO).   We are seeking a Dynamic skilled, self-motivated Executive Assistant (EA) who thrives in a fast-paced environment.  The EA will provide executive-level support and will provide a full range of advanced and complex executive assistant services and build a strong rapport with the highest levels of executives, senior management, and the Board of Directors.  This position will have multiple deadlines and frequently changing priorities often involving extremely sensitive confidential information.   ESSENTIAL FUNCTIONS AND RESPONSIBILITIES; ASSISTANT TO CEO: Effectively maintains CEO’s calendar and files in an accessible and organized manner. Creates and maintains organized digital and physical filing systems that allow easy access to essential documents Acts as custodian of corporate documents and records Assists with compiling and filing of regulatory documents Researching and booking travel; flights and accommodations, managing last-minute changes, etc. Other duties, as assigned   LIAISON TO BOARD OF DIRECTORS: Acts as liaison to the Board of Directors and manages the creation, development, and distribution of meeting agendas and materials.  Schedules and attends all board and board committee meetings for the purpose of taking minutes Follows up on action items   Minimum Job Qualifications + Three to five years of clerical experience + Two to five years of experience as an executive assistant or in a similar administrative role + Ability to maintain the highest level of confidentiality. + Flexibility and adaptability + Ability to manage multiple projects and adjust to competing and/or changing priorities, while ensuring critical deadlines are met, with no adverse effect on productivity + Proactive and self-motivated with a problem-solving mindset. + Exceptional research and project management skills. + Excellent communication skills   + Strong accuracy and attention to detail + Competency in Microsoft Office Suite including Word, Excel, PowerPoint, and Google applications + Ability to apply common sense understanding to carry out instructions furnished in written and oral form + Ability to establish and maintain positive working relationships with both administrative and clinical staff + Knowledge of the non-profit and/or healthcare/hospice industry is a plus.   Pre-Employment Requirements + Background check + Reference Check + Pre-Employment Drug screening + Immunization records   We offer a great benefit package to our staff such as: + Competitive hospice industry compensation + Benefits package with multiple plan offerings with 100% employer-paid contribution for employees only. + 401(k) Retirement plan with employer match + AFLAC insurance plans + Flexible Spending Account (FSA) + Fitness Center membership discount + Employee Assistance Programs (EAP) + Supportive work culture which encourages work-life balance + Paid Time Off (PTO) + Monthly mileage reimbursement + Employee Referral Program   If you are interested in being part of a dynamic team and helping us continue to be the leader in ensuring the quality of the journey, from serious illness through end of life, and to honor our mission by honoring life by ensuring patients and their Caregivers are the focus of everything we do, we encourage you to apply.  To learn more about Hospice of San Joaquin, please visit our website at:  www.hospiceofsanjoaquin.org