Executive Assistant

Job Description

Executive Assistant

Role Summary

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In your Executive Assistant role, you’ll help us deliver better care for billions of people around the world.

Executive Assistants at Kimberly-Clark manage access to the executive(s), maintain and modify the executive(s)’ schedule, and ensures the executive(s) are made aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to the executive(s), additional team members, and other visiting executives if needed. The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization.

Key Responsibilities

Provides a high level of executive administrative skills and support to executive(s). handles confidential business matters and works independently on special assignments. This individual maintains smooth operation of the office administration responsibilities and operates independently in absence of the executive(s). Alerts, assists and advises the executive(s) of any problems arising during their absence.Manages the executive(s)’ calendars, responding to requests for time and rescheduling when necessary. Makes appointments (internal / external), domestic and international travel visa arrangements, assembles packets of information and prepares materials including itineraries.Prepares for department, staff and other meetings and ensure follow through of logistics where required such as creating agendas, preparing any meeting materials and or presentations, scheduling the conference space required, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and /or conferences.Drafts non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for executive(s)’ endorsement or signature. This may require familiarity with commonly used business and technical expressions used by assigned function.Manages and submit expense claims, medical insurance claims and follow through of action plans. This may require familiarity with the internal systems, applications and policies in order to process claims accurately and as per policy. May require reconciliation of a corporate credit cards for self and Executive(s), working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submission.Ensures Corporate Compliance Policy, Safety and Security Policy are adhered at all times.Any other support and admin assistance as well as partnering with other Executive Assistants in sharing best practices and coordination of calendars.

In this role you will report to the Cluster Director, International Family Care & Professional Thailand

WHY YOU? 

You’re driven to perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring.  You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.

To succeed in this role, you will need the following qualifications:

8+ years or more administrative support in a corporate environment and supporting executives/DirectorsExperience arranging travel (domestic & international), meetings, catering, and general office organizationAbility to multi-task in a fast-paced environment and manage tight calendars while setting up and managing meetings across different time zones etc.Proficient in Microsoft Office and admin functions with adequate business knowledge and experienceStrong written and oral communication skillsA demonstrated ability to act independently, organize workload, set priorities, work well under deadline pressures adapt to change, and handle confidential material as well as a strong attention to detail, strong analytical and organization skillsAbility and willingness to work overtime on an occasional basis to meet workload demandsAbility to exercise independent problem solving and decision making with a high degree of initiative and self- coordination. Comfortable in a changing work environment.

Preferred Qualifications:

Bachelor’s degree in business, languages, or related. Candidates with proven track records will be considered as well.Previous experience with SAP

Hybrid Work Arrangements: You’re looking to make a difference. When and where it works best for you. And at Kimberly Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works, flexible work (hybrid) arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

Primary LocationBangkok Office

Additional Locations

Worker TypeEmployee

Worker Sub-TypeRegular

Time TypeFull time