**Company description** We’re not an agency. Opened in February 2021, Le Truc is a model within the Publicis Groupe which unites all creatives, producers and strategists from its agencies into one, dynamic, collaborative team. A collective of “monsters"" curated and brought together to add firepower to briefs of all kinds, provoke & inspire brand change, and solve problems with new & emerging forms of creativity. Working in collaboration with Le Truc, all our diverse talent can embrace a different creative side by having fun experimenting. Le Truc is a progressive creative culture with the spirit of a startup and the resources of one of the largest marketing groups in the world. We’re a thing. **Overview** The Executive Assistant will handle a wide range of administrative support needs for multiple executives. He/she should exhibit professionalism, solid judgment, discretion, and excellent written and verbal communications. This person must be proactive in anticipating and prioritizing the business needs of the executives and must possess superb time management skills, a productive approach toward work, and a strong sense of urgency. **Responsibilities** + Provide support to 3-4 key executives, staying in close communication with each to ensure that you are on top of his or her evolving needs + Proactively manage complex calendaring and scheduling conflicts both internally and with clients + Daily correspondence with clients and internal teams + Manage complex travel arrangements + Manage and coordinate meetings with internal teams and clients including: scheduling, booking conference rooms, ordering food, set up and clean up + Schedule and coordinate external client meetings as needed + Produce accurate and timely expense reports, follow up to make sure submitted expenses are paid in a timely manner + Respond to phone calls/texts, maintain contact as needed with team when they are out of the office/traveling + Manage assigned meeting, training and group calendars + Assist with projects and tasks as needed + Provide coverage for other assistants when necessary + Provide support/help to all agency employees when needed **Qualifications** + Minimum of 8+ years of experience supporting high-level executives in a fast-paced environment supporting multiple individuals + Exceptional work ethic with a proactive mindset + A team player, someone who is keen to get involved and knows that there is no task too big or too small to accomplish + Strong problem-solving skills and the ability to anticipate and resolve issues before they come up + Ability to multitask and prioritize conflicting demands while staying organized + Strong interpersonal, verbal and written communication skills + Professional and calm under pressure + Ability to thrive in a fast paced and demanding environment – addressing every task with a sense of urgency + Ability to build a strong relationship with the team and our clients. Highly personably, genuine, and outgoing + Proficiency with Microsoft Office, Outlook Requirements **Additional information** Compensation Range: $59,850 - $90,620 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 03/20/2025. All your information will be kept confidential according to EEO guidelines. \#LI-JC4