POSITION IS A 4 MONTH CONTRACT COULD GO LONGER OR LONG TERM JUST DEPENDS!!

MUST HAVE PRIOR EXECUTIVE ASSISTANT EXPERIENCE!!

Description

The Business Coordinator is responsible for providing office support to the President and acts as a nexus of communication and coordination across the l leadership team. This role includes preparing materials for senior meetings, coordinate events and large meetings, arranging for transportation, accommodations, and group activities, managing paperwork, expenses and travel arrangements, handling routine requests and forwarding calls and other office activities. A key activity will be scheduling and supporting the weekly leadership meetings to ensure that the senior team has the communication and focus to drive results.

This position provides an opportunity for a strong office coordinator to join an exciting and fast-paced team to help the company achieve its goals.

•\tSchedule and support weekly leadership meeting, coordinating with the team to create an agenda and update the management materials, then sending notes and next steps

•\tSchedule quarterly Town Hall and Leadership meetings, coordinating presentation materials and arrangements for all attendees

•\tPlan and schedule meetings and appointments

•\tManage meeting or event arrangements by booking facilities and caterer, issuing information or invitations, and controlling event budget

•\tMake travel and manage expenses

•\tSchedule and coordinate plant tours for customers and other various visitors to the site

•\tPrepare and edit correspondence, reports and presentations

•\tCommunicate with executive, administrative and line management personnel to gather or convey relevant information

•\tOrganize and maintain confidential files and records

•\tPlan and organize work and develop procedures to meet requirements

•\tConsistently meet deadlines with minimal supervision

•\tCoordinate baby gifts and birthday cards are signed by President and then delivered to employees

•\tSupport the Human Resources department in employee engagement events at the facility

•\tManage fundraiser donation requests

•\tOther duties as assigned

Skills

Administrative assistance, Calendar management, Administrative support, Microsoft office, Outlook, Calendaring, Administration, Executive support, Microsoft, Powerpoint, Executive administrative support, Customer service, Support, Travel management, Concur, Executive administrative, Event coordination, Clerical, Detail, Data entry, Reporting, Executive assistance, Travel coordination, Microsoft office suite, Schedule meetings, Expense management, Schedule appointments, Written and verbal skills, Project management, Microsoft excel, Sharepoint, Executive administration, Event planning, Filing, Email, Ms office suite, Microsoft word, Interpersonal skills, Product management, Accounting, Booking travel, Administrative skills, Project coordination, Financial

Top Skills Details

Administrative assistance

Additional Skills & Qualifications

•\tPositive and professional attitude

•\tBachelor's degree preferred but not required

•\tExcellent oral and written communication skills

•\tStrong PC skills (proficient with Microsoft Word, Excel, PowerPoint and Outlook).

•\tHighly organized with strong attention to detail

•\tAbility to manage multiple projects in a fast-paced environment and able to prioritize projects

•\tWork effectively with a variety of leaders and stakeholders

•\tOperate office machines/equipment such as: PC, Printer, Photocopier and Fax

Two years of experience in Business Coordinator role or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position.

Experience Level

Entry Level

Pay and Benefits

The pay range for this position is $26.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Del Rey,CA.

Application Deadline

This position is anticipated to close on Feb 19, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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