Job Summary

Job Description

What is the opportunity?

This position will support the (RVP) Regional Vice President, Commercial Financial Services by providing assistance in planning, developing, coordinating and implementing strategic initiatives. You will coordinate client and employee correspondence (both written and verbal) for the RVP including supporting problem resolution and responding to escalated issues. You maintain schedules including sales meetings and coordinate travel plans and booking of facilities. You may also participate in scheduled meetings for transcription purposes.

What will you do

Manages the schedules, ensuring they are effectively time-managed to create capacity for required activities.

Maintains multiple points of contact (phone messages,  email accounts, incoming mail) for the RVP and responds to specific needs ensuring priority items are brought to the RVP's attention or, when appropriate, responding on their behalf

Organizes and facilitates work-related meetings and other functions involving a wide array of constituents, coordinating conference calls, group events (i.e. strategy sessions, cross-business meetings, focus groups etc.), notifying and confirming participants, preparing agendas and supporting materials, organizing facilities as well as food services

Performs various and sundry administrative duties including photocopying, facsimile transmission, and ordering and maintaining office supplies, office moves, phone, computer service

Composes letters, memos, spreadsheets, reports, and other documentation as requested

Provides phone back-up for other administrative support

Assists Executive Area administrative staff in maintaining various vendor/contact relationships.

Other duties may include:

Prepares and gathers reports for specific needs or presentations leveraging available tools and resources

Assists with annual planning and may prepare budget for the commercial team

Instructs other staff within department of PC operations, reporting general building maintenance when needed

Orders department supplies as needed

Coordinates PC and furniture needs and moves

Prepares and processes department’s personnel records

Manages business expenses for the RVP and team, ensuring corporate expense claims are coded correctly and submitted in a timely fashion for verification and approval through the expense reimbursement system

Acts as a pre-verification officer for department expense reports on behalf of the RVP to aid in approval flow of all team expenses

In addition to supporting the Regional Vice President, the Executive Assistant will provide certain administrative support to the respective team.  The role is a key point of contact for the team and their internal partners.

What do you need to succeed?

Must-have

Bilingualism (English and French) required, as you will regularly serve our clients and do business with RBC partners and/or employees across Canada with English and French speaking needs.

Requires comprehensive skill and knowledge of organization practices and banking industry

Advanced knowledge in MS Office applications (Outlook, Word, Power Point, Excel, and Project Management)

Must be detail oriented with strong organizational skills and the ability to multi-task

Must work effectively with all levels of management

Ability to work in a team-oriented environment

Excellent communication skills

Ability to exercise independent judgment and take the initiative

Good interpersonal skills and communication skills, both oral and written

Must be a self-starter and able to work with limited supervision

Superior time management skills

What's in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation.

A world-class training program in financial services

Excellent career development and access to a variety of job opportunities across business and geographies

Leaders who support your development through coaching and managing opportunities

Work in a dynamic, collaborative, progressive, and high-performing team

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

1 PLACE VILLE MARIE:MONTRÉAL

City:

MONTRÉAL

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

PERSONAL & COMMERCIAL BANKING

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2025-02-12

Application Deadline:

2025-02-21

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
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We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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