Executive Assistant - AdventHealth Medical Group

All the benefits and perks you need for you and your family:

Benefits from Day One

Paid Days Off from Day One

Career Development

Whole Person Wellbeing Resources

Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full-time

Shift: Monday-Friday 8-5pm

Location : 770 W Granada Blvd, Ormond Beach, 32174

The role you’ll contribute:

The Executive Assistant position is responsible for fully supporting assigned Vice President (s) within the department. This position is responsible for complete management of executive calendars, including but not limited to scheduling appointments, coordinating all arrangements for meetings, conferences, and travel. Prepares routine and non-routine reports and presentations, including gathering and summarizing data. Establishes and maintains highly confidential files and records. Composes letters and correspondence. Answer phones, delivers outstanding customer service, and accepts responsibility in maintaining relationships that are equally respectful to all. Provides support to the Provider Recruiters including but not limited to site visits, travel and accommodations. Provides administrative support to the Chief Medical Officer and Chief Financial Officer in the Executive suite.

The value you’ll bring to the team:

· Answers, evaluates, and appropriately responds to phone calls, visits, and other inquires.

· Coordinates and maintains executive calendars for meetings and appointments to provide optimal utilization of the executive team’s time.

· Maintains all communications for the executives and department including written correspondence and telephone contacts.

· Provides support to the Provider Recruiters including but not limited to provider candidate site visits, travel and accommodations.

· Establishes and maintains a history of regular attendance; makes appropriate use of PDO, and observes department call-in procedures for absences; establishes and maintains punctual work habits. Exhibits timely arrival and departure and dependable time habits including meals and other breaks.

· Maintains the department invoice process including receiving, validating, filing and processing invoices for payment.

The expertise and experiences you’ll need to succeed:

Minimum qualifications :

· High School Diploma or GED

Preferred qualifications:

· Executive Assistant experience

· 3 in related field

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Administrative

Organization: AdventHealth Medical Group East FL

Schedule: Full-time

Shift: 1 - Day

Req ID: 25005414

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.