EXECUTIVE ASSISTANT   HYBRID: On-site three days per week (Monday–Wednesday).   ABOUT YOU: As an Executive Assistant, you will provide high-level administrative support to senior leadership, ensuring seamless calendar management, communication, project coordination, and logistical execution. Your ability to prioritize tasks, maintain confidentiality, and manage multiple responsibilities with professionalism will be essential in supporting leadership’s success. This hybrid role requires you to be onsite at Jostens’ corporate office a minimum of three days per week (Monday–Wednesday).   YOU HAVE: Education. An AA degree in business, secretarial arts, or a related field. Experience. 8-10 years of progressively senior secretarial or administrative assistant experience in large corporate settings. Presence. Availability to work onsite at Jostens' corporate office a minimum of three days per week (Monday-Wednesday). Organization. Ability to handle multiple tasks simultaneously, prioritize effectively, and maintain strong attention to detail. Communication. Strong verbal and written communication skills to engage with internal and external stakeholders professionally. Time Management. A proactive approach to managing an executive’s time and workload with a strong sense of urgency. Technical Proficiency. Expertise in Microsoft Office Suite (PowerPoint, Excel) and Google Workspace for document management and presentations. Confidentiality. Experience handling sensitive or confidential information with discretion and professionalism. Problem-Solving. Ability to anticipate challenges and address issues before they arise. Adaptability. Comfort working in a fast-paced, ever-changing environment.   YOU WILL: Manage. Oversee and prioritize the executive’s calendar, ensuring seamless scheduling of meetings, appointments, and travel while managing time zones and international coordination. Organize. Plan internal and external meetings, including agenda preparation, minute-taking, and follow-up on action items to ensure execution. Support. Assist senior leaders in managing internal projects and priorities, tracking key deliverables, deadlines, and milestones. Communicate. Draft, proofread, and edit emails, reports, and presentations with a high level of clarity and professionalism, maintaining confidentiality. Coordinate. Arrange team offsites, client events, and corporate functions, managing logistics and ensuring smooth execution. Oversee. Assist with managing the executive’s budget, including submitting and tracking expense reports in compliance with corporate policies. Assist. Serve as a support resource for catering, mailing, and guest management when the Office Coordinator is on vacation or break. Adapt. Perform other duties as assigned, supporting leadership in a dynamic and fast-paced environment. Typical/expected % of overnight travel: Varies   LOVE WHERE YOU WORK: We care about your health. We offer competitive healthcare (health, dental, vision, coverage) in addition to voluntary benefits including home and car insurance, pet insurance, flexible spending account, amongst many more. We invest in your future. Our 401K plan has immediate vesting, so you can start saving for retirement right away. We believe in flexibility. We provide hybrid work options. We want you to unplug when needed. We believe in taking your time off without guilt and offer accrued paid time off and company paid holidays. *For Washington residents, you will receive 13 vacation days, 8 paid sick leave, 8 company paid holidays, and family paid leave.  We care about your development. We support tuition reimbursement after 6 months of service. We believe in pay transparency.    APPLICATION DEADLINE: March 31, 2025   ABOUT US: Jostens leads the student commemoration market and has been serving local communities for over 125 years. We work with thousands of K-12 schools, colleges and universities each year, and have the honor of partnering with beloved sports teams and esteemed organizations across the country. Our iconic products — like yearbooks, letter jackets, class jewelry and championship rings — keep meaningful traditions alive and inspire millions of people to celebrate their unique stories, milestone moments and biggest accomplishments every year. We have 13 first-class facilities across the globe, from North America to the Caribbean. Watch a short video about us here.   AMERICANS WITH DISABILITIES ACT (ADA): Jostens is committed to the full inclusion of all qualified individuals. If reasonable accommodation is required to fully participate in the job application or interview process, or to perform the essential functions of the position, please reach out to our HR team at recruiter@jostens.com or (952) 830-3399.   Jostens is an Equal Opportunity Employer and complies with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.    California Privacy Policy: https://www.jostens.com/about/california-employee-privacy-policy