City Wide Facility Solutions Cincinnati & Dayton is looking for a highly organized and trusted Executive Assistant to provide top-level administrative support to our President & CEO. This role is critical in managing communication, scheduling, and operations across our Cincinnati and Dayton locations. If you thrive in a fast-paced, high-performance environment and enjoy balancing multiple priorities with discretion and professionalism, we’d love to hear from you! In this position you will: + Manage the President’s calendar, meetings, and priorities to ensure seamless daily operations. + Serve as a liaison between the President and Directors/Managers. + Prepare, review, and edit correspondence, reports, and key documents. + Actively engage on LinkedIn to build and maintain business relationships. + Support insurance audits, quality control reports, and administrative functions. + Assist with office management tasks, including supply ordering and visitor coordination. + Maintain a high level of confidentiality in all professional and personal matters. + Act as a bridge between IT support and office users for tech-related needs. + Take notes and record minutes for important meetings. About Us/Culture: + We are a dependable and positive organization built on a foundation of trust. + Our work environment is healthy, supportive, dynamic and collaborative, allowing everybody to bring their best self to work every day and promotes growth and development. + We are fast-paced and challenging. + Our dress code reflects our image. We are proud to be the most professional service provider in an unprofessional industry. + Family-oriented, flexible, and accommodating to employees’ needs. Success Traits: + Strong organizational, communication, and problem-solving skills. + Ability to multi-task, prioritize, and meet tight deadlines. + Proficiency in Microsoft Office Suite and business correspondence. + Detail-oriented with a high level of accuracy and confidentiality. + Proactive and solutions-focused mindset. Requirements + Associate's degree or equivalent experience (Bachelor's degree preferred) + 2-4 years of executive support experience in a high-performing environment + Ability to travel locally + Prior experience preparing reports, business presentations, and data entry + Excellent organizational skills + Ability to work with highly confidential information and work independently Benefits City Wide Facility Solutions has been nominated as a BEST PLACES TO WORK for Cincinnati and Dayton - 3 years in a row as well as receiving the Better Business Bureau's (BBB) Torch Award for ethics! Our mission includes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun. Medical/Dental/Vision offered after 30 days. Other amazing benefits include: 3 weeks of paid PTO, 6 paid holidays, 2 paid floating holidays, Simple IRA with company match, Long & Short term disability offered at no cost to the employee along with Life and AD&D. This is a territory based opportunity and mileage is reimbursed at $ 0.625/per mile (capped at $450/month).