Executive Assistant

 

Exciting opportunity to be part of H&B Defence, an HII and Babcock company, based in Australia, to accelerate Australia’s nuclear-powered submarine (NPS) program Career Development opportunities

   

About you   

You are a highly organized and efficient professional who thrives in fast-paced environments. With a knack for managing multiple priorities, you excel in supporting executives with their day-to-day operations, from coordinating schedules to facilitating key meetings and events. Your ability to handle sensitive information with discretion and diplomacy is unmatched, and you maintain a positive and proactive approach to every task. Your strong communication skills, attend to detail and solid experience with Microsoft Office Suite make you an ideal fit for this role. You also bring experience working with SharePoint and a strong understanding of VISIO, which would be advantageous. You are adaptable and comfortable with occasional interstate travel to support the needs of the business.

 

About the role   

As the Executive Assistant based in Canberra, you’ll be the primary support for the Managing Director and the geographically dispersed Executive team. This role involves comprehensive administrative support, managing the daily activities of these executives and ensuring smooth coordination with other team members and the stakeholders across multiple time zones in Australia, the USA and UK. You will manage complex calendars, travel arrangements, and ensure all meetings and events are organized efficiently while maintaining effective external stakeholder relationships. Working closely with the wider executive team, you will track progress, workflows, and handle minutes and agendas. Your ability to multitask, prioritize effectively, and maintain smooth operations for the executive team will be critical to the success of this role.

 

Duties include

Master complex diary and calendar management Prepare and proof documents, presentations and reports to a high standard Organise travel and related arrangements (flights, accommodation, transport, and itineraries) Liaise with internal and external stakeholders to ensure effective communication and workflow Assist in preparing agendas and taking meeting minutes

 

To be successful in this position

Located within the Canberra LGA Ability to obtain and maintain a Commonwealth Defence Security Clearance as defined by AGSVA guidelines. Tertiary qualifications in relevant Business disciplines would be desirable

 

 

Your future at Babcock – what we offer you   

We provide an agile work environment where you’re able to work onsite and remotely, and to set you up for this we provide a laptop and working from home kit if required, in addition we offer compressed hours which can provide you even more flexibility;    Our work life integration policy brings together leave entitlements which include annual leave, wellbeing leave, volunteer leave, paid parental leave, defence reservist leave plus more;    We will provide you with a supportive and engaging environment where you can grow your career, supported by our capability framework plus ongoing access to self-led learning modules through LinkedIn Learning and access to study leave;    You’ll have access to beRewarded which will provide you with endless discounts across retail, health, entertainment, travel and much  

more, plus novated leasing options and corporate shares plan;   

Your wellbeing is supported through our online wellbeing program Munch, Mind, Move, Money, access to our employee assistance program plus wellbeing leave;    You’ll be able to participate in our weRecognise program which is an opportunity to recognise the outstanding work our people do each and every day in living our principles which are Be kind, Collaborate, Be Curious, Think Outcomes, Be Courageous and Own & Deliver.   

   

Who we are

 

Babcock International Group, the aerospace and defence company, has been trusted to deliver bespoke, highly skilled engineering services for over a century.   

   

Across Australia and New Zealand, Babcock has grown to a team of over 1,500 talented people, and we are on a path of continued growth and expansion. We operate across sectors such as defence, commercial marine, aviation, airports, communications, emergency services and engineering consultancy.   

   

Some of the programs our team across Australia and New Zealand are proud to be a part of involve:   

   

Providing emergency medical and search & rescue aviation services through our Aviation & Critical Services business;    Designing and supporting key systems for submarines and surface ships through our Marine business;    Providing fleet wide through life support and asset management services for Navy customers;  • Managing critical assets for a range of sectors through our Mission & Support Systems business.   

   

So, if you would like to join us and help create a safe and secure world, together, please apply via the ‘Apply Now’ button below.   

   

To learn more about us visit www.babcock.com.au   

   

Job req #62714

   

We welcome applications from candidates from all backgrounds and experience however, due to the defence orientation of this role, the successful candidate must be eligible to obtain an appropriate level of Commonwealth Personnel Security Clearance, as defined in the AGSVA guidelines.   

   

Please note, should your application progress you may be required to complete pre-employment checks.  These checks may include but not limited to, reference checks, police check, security check, qualifications and right to work.   

   

Babcock Australasia is a Circle Back Initiative Employer - we commit to respond to every applicant.