This is an exciting opportunity for you to work with the one of the worlds largest Insurance Companies as an Executive Assistant, providing comprehensive administrative support, as outlined below, to our Operations Senior Leadership Team. The role is based in our Glasgow office. 

Within the role you will be anticipating and considering requirements, whilst ensuring managers are kept up to date and are made aware of any issues. You would react appropriately to each situation and demonstrate flexibility and adaptability through your work and approach.

In this role, you are required to have very strong administrative and organisational skills, along with the ability to build and maintain great working relationships with colleagues at all levels across the business. You will be able to plan and prioritise in both the short and longer-term to ensure the internal and external commitments of your managers are met.

KEY RESPONSIBILITIES:

Diary management – across differing time zones High level of juggling involved to ensure managers ability to prioritise key business issues.  Regularly set up meetings, conference calls and/or video calls with a mix of both internal & external partners. Review the diaries on a regular basis to establish if meeting rooms are required. Monitor and book meeting rooms using the on-line system and anticipate / respond to requests for catering. Ensure managers are prepared and have required documentation for meetings and occasional minute taking and distributing for key meetings. Prepare itinerary for business trips and co-ordinate key travel requirements, i.e. VISAs. Responsible for anticipating and booking hotel, taxi and/or restaurants. Collate, check, reconcile and forward expenses for senior managers. Maintain record of expenses for area to assist with budget and planning and carry out invoice / purchase order management Presentations - Draft and collate presentations in preparation for key business meetings  Provide support to Glasgow Site Lead by liaising between functions based in Glasgow, assisting with seating plans and providing general site support. Organise team events and conferences  Responsible for meeting and greeting all external/internal visitors. Proactively manage visitor needs whilst on Chubb premises and provide support at corporate events. Provide support as and when required during periods of absence or when peer workload pressures dictate.  Proven experience providing support at a senior level essential. Previous experience within the Financial Services / insurance industry desirable. Excellent attention to detail Strong organisational and time management skills Must be flexible in approach and able to manage and prioritise own workload in a fast paced environment.  Due to the nature of the role, it may be necessary, on occasions, to work outside of core hours

WE OFFER IN RETURN!

Competitive salary, annual bonus & pension scheme, 25 days annual leave plus ability to purchase 5 additional days. Private Medical cover, Employee Share Purchase Plan, Life Assurance, Subsidised gym membership. Comprehensive Learning & development offering, Employee resource groups,1 day annual Charitable leave, Cycle to work scheme, Employee Assistance program.

Integrity. client focus. respect. excellence. teamwork

Our core values dictate how we live and work. We’re an ethical and honest company that’s wholly committed to its clients. A business that’s engaged in mutual trust and respect for its employees and partners. A place where colleagues perform at the highest levels. And a working environment that’s collaborative and supportive.

Diversity & Inclusion. At Chubb, we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.