Apply Job Type Full-time Description

  

Summary:

The Executive Assistant/ Office Manager shall provide professional administrative support to the President and CEO through detailed communications, managing schedules, tracking and coordination of projects, tasks, record keeping and data analysis. Responsible for all aspects of management of the Denver corporate office. 

Effectively works with internal and external customers with a high level of confidentiality, compassion, and adaptability. Performs tasks effectively, accurately, and efficiently while modeling and utilizing excellent critical thinking skills that help to continuously improve processes and services.  The successful candidate will exhibit competence in the role, possess effective communication skills, maintain confidentiality with impeccable ethics, and demonstrate excellent interpersonal and organizational skills.
 

Why work for Mission Rock? At Mission Rock Residential, we aim to provide the highest quality of service to our residents, clients, and each other by demonstrating our I ARRIVE values: integrity, accountability, respect, relationships, inclusivity, vision, and empathy. Our commitment to fostering an equitable and inclusive workplace drives innovation, strengthens our team, and reflects the vibrant community we serve. We prioritize these values in multiple ways—including team member training, support, and career pathing—and believe that, by doing so, we can positively impact our resident and team member experience.

Are you ready to make an impact?

Compensation includes pay and so much more here at Mission Rock. Check out our great benefits included in the compensation plan!

Career advancement and learning opportunitiesBonus opportunity13 paid holidays, including a Personal Wellness Day & Volunteer DayGenerous vacation & sick timeAccrue sick time each year plus ten days (80 hours) of vacation time the first year, increase to 15 days (120 hours) in your second year, and more!*Housing discount opportunity401(k) with company matchMedical, Dental, and Vision insurance plansEmployer-sponsored short-term & long-term disability plansCompany-paid life insuranceHealth savings account with employer contributionFlexible spending accountVoluntary benefitsEmployee Assistance Program (EAP)

 *Sick time accrual amounts and policies vary by state. Please inquire with your hiring manager about your state-specific requirements.  

Essential Functions Executive Assistant:

· Perform advanced, varied, and confidential administrative duties requiring executive-level administrative skills

· Provides backup administrative support to CFO, CXO, COO or others as assigned. 

· Assists with event planning for meetings and Team Events. 

· Fields phone calls, emails, and correspondence, and resolves routine issues/concerns

· Prepare monthly reporting as requested

· Effectively coordinate all travel for various parties, including calendar maintenance and modification support. Monitor and plan conference attendance and associated logistics.

· Responsible for creating both reimbursable and non-reimbursable expense reports in expense reporting platform for President and CEO.

· Assist President in drafting Property Management Agreements (PMAs), circulating for signatures and ensuring completion and data retention is saved internally and shared with proper teams.

· Maintains PMA abstract and coordinates fee and other updates to all departments as necessary

· Performs clerical and administrative tasks including drafting letters, memos, reports, spreadsheets, and other documents.

· Schedule meetings and manage calendar appointments, including professional communication with all internal and external participants

· Conducts research; collects, analyzes, and organizes data and documents in support of various departments  and legal functions; drafts related communications as required.

· Prepare monthly reporting as requested and prepare/collects quarterly Executive Meeting packages 

· Function as point of contact and coordinator for all departments reporting up to the President and CEO. 

· Assures confidentiality of privileged communications, work product, employee data and records

· Organizes and coordinates departmental activities and events to encourage team building and communication 

· Employs knowledge of all aspects of the company’s business to effectively manage described responsibilities.

· Other duties as assigned.

Essential Functions Office Manager:

· Maintain office policies and procedures

· Oversee office facilities including management of the physical condition through coordination with building management, ordering supplies, maintaining organization, scheduling equipment services and other duties necessary to ensure the smooth, ongoing functionality of the office.

· Acts independently to determine office management needs and communicates effectively with appropriate Team Members regarding same.

Requirements

  

Specific Knowledge & Skills:

· Excellent verbal and written communication skills; ability to create and edit documents

· Excellent organizational skills and attention to detail with the ability to apply critical thinking to improve processes 

· Excellent time management skills with a proven ability to consistently meet deadlines

· Flexibility and ability to react to immediate business needs

· Ability to travel on occasion for business needs

· Works with discretion and tact in an environment with a high level of proprietary and confidential information 

· Ability to multitask.

· Diligence and commitment to quality as well as capacity to work under pressure and stress

· Successful, high level administrative experience supporting senior-level executive staff

· Self-motivated, requiring little to no supervision, and demonstrates common sense, initiative, flexibility, and teamwork 

· Holds and maintains high standards for work products. 

· Upbeat, positive, service oriented, competent problem identifier/solver.

· Excellent office administration management and computer skills: MS Word, Excel, Yardi with user knowledge of Anaplan and Tableau 

· Able to support several people at one time

· Excellent interpersonal communication and presentation skills including comfortable interfacing with senior-level executives, board members, public figures

· A willingness to help others and work flexibly to ensure to the organization’s goals are met

· Ability to represent company in a professional manner

· Capability to build strong relationships across all business sections

· Comfortable giving suggestions to senior management

Education and Work Experience:

· Associate’s degree required, bachelor’s degree preferred

· A minimum of 4 years or related business experience

· Proficient in Microsoft Word and Excel

Salary Description $68,000-$85,000