Executive Assistant | Richmond | On-Site | Direct Placement

Overview:

As an Executive Assistant, you will report to the Director and serve as their key liaison between project teams, ensuring smooth communication and coordination. You will manage the permitting process, assist with pre-construction tasks, and provide essential administrative support to the construction team.

Requirements:

3-5 years of administrative experience supporting at the Director or VP-level.Demonstrated experience with Excel and Yardi.Demonstrated experience coordinating and scheduling projects throughout all phases.Must be experienced with calendar management and document management at a high-level.Previous experience within construction, architecture, engineering, real estate or property management preferred.Strong administrative support and project coordination skills.Responsibilities:Coordinate and manage the permitting process for all construction projects, including new home construction and renovations.Work with local municipalities and governing bodies to ensure that all necessary permits are obtained in a timely manner.Track the status of permits and follow up as needed to prevent delays in project start times.Assist in the preparation and organization of pre-construction documents, plans, and schedules.Ensure that all pre-construction tasks, such as site assessments and utility coordination, are completed prior to the start of the project.Work with project managers to confirm that all necessary materials and resources are available for the commencement of construction.Provide administrative support to the Director and the construction team, including scheduling meetings, preparing reports, and maintaining project documentation.Facilitate communication between different departments and external stakeholders to ensure that everyone is aligned on project goals and timelines.Assist in coordinating and tracking project budgets, timelines, and milestones.Proactively follow up with team members, contractors, and other stakeholders to ensure that all tasks are completed on schedule.Maintain a detailed task list and project calendar to track progress and identify any potential delays.

Pay and Benefits

The pay range for this position is $75000.00 - $80000.00/yr.

•\tCompetitive salary commensurate with experience.
•\tHealth, dental, and vision insurance.
•\tPaid time off and holidays.
•\tOpportunities for professional development and advancement within the company

Workplace Type

This is a fully onsite position in Richmond,VA.

Application Deadline

This position is anticipated to close on Mar 10, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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