Posting Details Posting Details

Requisition Number S2948 Position Number 999517 Position Classification Title Executive Assistant Functional Title Executive Assistant Position Type Administration - Staff University Information Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B. Primary Purpose of the Organizational Unit The Joint School of Nanoscience and Nanoengineering (JSNN) is a collaboration of North Carolina A&T State University and The University of North Carolina at Greensboro. JSNN’s research and educational programs focus on the emerging areas of nanoscience and nanoengineering. The strengths of the two universities in the basic sciences and in engineering make them ideal partners for this new, interdisciplinary school. JSNN faculty and students will be able to access laboratories and classrooms at NC A&T, UNCG as well as the leading edge JSNN faculty at the Gateway University Research Park.
Nanotechnology is often referred to as convergent technology because it utilizes knowledge from a diverse array of disciplines including biology, chemistry, physics, engineering, and technology. Nanotechnology is rapidly becoming a large part of the world’s economy, generating an array of materials, technologies, and new products. JSNN’s Professional Master of Science in nanoscience and PhD in nanoscience degree programs have been developed to meet the need for trained professionals in the emerging high technology industries using nanotechnology.
JSNN has six research focus areas—nanobioscience, nanometrology, nanomaterials (with special emphasis on nanocomposite materials), nanobioelectronics, nanoenergy, and computational nanotechnology. These technical areas will afford numerous opportunities for collaboration with industrial partners. Position Summary The role of this position is defined and impacted by the mutual working relationship established with the administrator. (“right-hand” to the administrator) These positions serve as the principle personal and administrative support. Work ranges from standardized office support assignments to performance of administrative duties involving decision-making and judgment. Public contact is a major component of positions, both internal and external to the organization. Work requires contact with program staff, managers of other units within the organization, representatives of other state agencies/universities, clients, service recipients, elected/appointed representatives, and the public. May coordinate business functions of the unit that include personnel administration, office coordination, and budget monitoring or management. Minimum Qualifications

HIGH SCHOOL DIPLOMA OR EQUIVALENCY AND THREE YEARS OF PROGRESSIVELY RESPONSIBLE ADMINISTRATIVE/OFFICE MANAGEMENT EXPERIENCE; OR GRADUATION OR ASSOCIATE’S DEGREE IN SECRETARIAL SCIENCE, BUSINESS ADMINISTRATION, OR A RELATED DISCIPLINE AND ONE YEAR OF PROGRESSIVELY RESPONSIBLE ADMINISTRATIVE/OFFICE MANAGEMENT EXPERIENCE; OR BACHELOR’S DEGREE, PREFERABLY IN BUSINESS ADMINISTRATION OR A RELATED DISCIPLINE; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.

Additional Required Certifications, Licensures, and Certificates Preferred Qualifications Education: A Bachelor’s Degree in Business Administration, Communication, English, or other relevant field. Project Management Experience: The Executive Assistant must have a demonstrated history of managing projects through all phases of development. Must be able to concisely, but accurately tailor communications to dynamic audiences, often with little notice. The Executive Assistant must be able to communicate — both orally and written — with a wide-range of constituents. Advanced experience with Excel spreadsheets: A successful candidate should be comfortable with manipulating formulas, creating charts from data, and synthesizing information from spreadsheets. A successful candidate should have prior experience building PowerPoint presentations Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Special Instructions to Applicants Applicants are required to upload a list of at least three (3) professional references that includes: Name, Company Name, Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor. Email Address Contact Phone Number Recruitment Range $57,670 – $57,936 Org #-Department Dean's Office - NN - 13201 Work Hours of Position 8am-5pm M-F Number of Months per Year 12 Posting Requirements Job Family Administrative & Managerial Career Banded Title Executive Assistant Open Date 02/28/2025 Close Date 03/21/2025 FTE 1.000 FLSA Non-Exempt If other, please indicate If time-limited, please specify end date for appointment. Salary Grade Equivalency Key Responsibilities ________________________________________________________________________________________________________________________

Key Responsibility Office and Calendar Management Essential Tasks Managing calendar. Handling phone calls and messages, greeting visitors, Coordinating travel logistics and helping to arrange visits. Responsible for pre-approval of travel, travel payments and reimbursements expenses for the Department Chair Serve as a liaison with various departments as well as external contacts and with University leadership units. Demonstrates the knowledge of nuances, appropriate protocol, and specific preferences of the Department Chair and constituents and has authority to use discretion and critical decision making and judgment in all forms of communication. Key Responsibility • Project Management Essential Tasks Manage projects through to successful completion. Such projects might include (but are not limited to): Faculty Searches – Create job postings, secure external advertisement within budget, filter through applicants based on search committee recommendations, get interview approval from HR, complete hiring proposals, complete new hire paperwork and coordinate onboarding. Review and edit materials for department – Program Review, Graduate Student Handbook, Promotion and Tenure files, annual review reporting, strategic planning reports etc. Ensure Class climate is set up and administered each semester. Work with faculty to get access and pull reports as needed. Update Activities Insight for faculty involved in pilot. Give tours to external users and support getting exposure for JSNN to new users. Point person in department for completing and submitting forms to curriculum committee (New Course form, Change of course forms, etc.). Complete all student support paperwork to Graduate School and Contracts and grants (if needed) for assistantship and tuition funding. Complete graduation audits in department for Graduate School and have DGS sign-off Plan and organize activities for NS and NE department. Set-up and take down and other duties as requested for activities held at JSNN (SENIC Annual board meeting, NC Science Festival, Communicating Science Workshop, etc.) Key Responsibility Written Communication Essential Tasks Handle all correspondence for the Department Chair and helps write, prepare and edit a variety of proposals. Excellent proofreading skills. Respond to emails for Department Chair. Draft letters of support, letters of recommendation, etc for Department chair to review and sign. Serve as UNCG resource for paperwork and needs to the NE faculty (adjunct faculty forms, affiliated persons forms, etc.). Assist student and faculty on completing all Graduate student paperwork timely to ensure smooth graduation audits. Maintain files in department with hard copies and electronic copies of paperwork submitted to graduate school. Assist NS and NE students with consortium forms and affiliated person requests. Key Responsibility Grants Pre- award
Grants Post award Essential Tasks Review and highlight requirements from FOAs. Work with PI and OSP on budgets and budget justifications. Work with PI’s to ensure formatting is correct. Work with PIs to gather documents and information needed from other institutions. Point person for sub award and subcontracts at other institutions. Upload all documents to grant sites for PIs and OSP. Create and update CAYUSE system for Grant applications. Ensure proper routing of information to PI, OSP, Dept Chair, Dean, Subcontracts, etc. Manage budgets and budget revisions. Create positions as outlined in proposals. Create job postings. Submit and receive Supply orders. Review and guide paperwork to grants and contracts as needed. Submit No Cost extension paperwork. Point person for PI and Granting Agency. Complete appointments and re-appointments as needed. Annual and post award reporting to agency. Record keeper for all grant related files in the NS department. Key Responsibility Meeting Management Essential Tasks Handle logistics for various meetings including scheduling, invitations, RSVPs, agendas, catering, room set-up, material preparation, etc. May also maintain rosters and contacts on behalf of the Department Chair. (For example, with Nanomanufacturing consortium). Schedule and note keeper for faculty meetings. Prepare PowerPoint materials (As needed). Key Responsibility Other duties as assigned Essential Tasks • Other duties as assigned Competency ________________________________________________________________________________________________________________________

Competency Knowledge - Program Competency Description Demonstrates significant knowledge of the goals, priorities, and commitments of the administrator and operational structure. Demonstrates considerable knowledge of the programs and culture of the organization. Applies knowledge of strategic goals, organizational practices, and critical polices, laws, rules, and regulations that impact the mission of the organization. Work requires an awareness of internal and external constituents and organizations with which the administrator’s commitments must be coordinated. Competency Level Journey Competency Problem Solving Competency Description Analyzes and resolves unusual and novel situations based on significant knowledge of organizational activities, administrator’s priorities, and delegated authority. Exercises independent judgment and understands the impact of the decisions on the administrators’ role and commitments. Ability to coordinate and facilitate solutions with internal and external organizations and constituents within delegated authority from the administrator. Competency Level Journey Competency Planning and Organizing Competency Description Analyzes and resolves unusual and novel situations based on significant knowledge of organizational activities, administrator’s priorities, and delegated authority. Exercises independent judgment and understands the impact of the decisions on the administrators’ role and commitments. Ability to coordinate and facilitate solutions with internal and external organizations and constituents within delegated authority from the administrator. Competency Level Journey Competency Interpersonal Skills Competency Description Prioritizes and negotiates organizational needs regarding meetings, timeframes, and deadlines. Exercises delegated authority to speak on behalf of the administrator regarding a variety of administrative and programmatic matters. Competency Level Journey ADA Checklist ADA Checklist

"R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%)

Physical Effort Hand Movement-Repetitive Motions - F, Reading - F, Writing - F, Vision-Preparing/Analyzing figures - O, Hearing - F, Talking - F, Standing - R, Sitting - F, Walking - O, Lifting-0-30 lbs. - O, Lifting-30-60 lbs. - R, Pushing/Pulling - R, Climbing-Stairs - R, Bending - R, Squatting - R, Reaching - R Work Environment Inside - C, Outside - R Applicant Documents Required Documents Resume/CV Cover Letter List of References Optional Documents Reference Letter 1 Reference Letter 2 Reference Letter 3 Unofficial Transcript(s) Other Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Are you eligible to work in the United States without sponsorship? Yes No * Please indicate how you learned of the vacant position for which you are applying: UNCGjobsearch website Piedmont Triad Area Newspaper The Chronicle of Higher Education Inside Higher Ed Other professional journal / website NCWorks.gov UNC school system job board Personal Networking Facebook Twitter LinkedIn * Other: Please list

(Open Ended Question)