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A large beauty company located in Downtown Manhattan, is looking to hire a Temp to Perm Executive Assistant to support the CFO and General Counsel. This role will work onsite Monday - Friday, 8:30am-5:30pm with 1 hour lunch. Temp duration is 2+ months with great potential to extend. Position starts March 2025.

Responsibilities

Calendar Management:

Manage and maintain complex calendars for multiple executives, scheduling appointments, meetings, and travel arrangements.Coordinate and prioritize meeting requests, resolving scheduling conflicts effectively.Prepare and distribute meeting agendas and materials.

Travel and Expense Management:

Arrange domestic and international travel, including flights, accommodations, and transportation.Process and reconcile expense reports using Concur, ensuring accuracy and adherence to company policies.Maintain accurate records of travel and expense documentation.

Administrative Support:

Provide general administrative support, including answering phones, managing correspondence, and handling incoming and outgoing mail.Prepare and edit documents, presentations, and reports.Maintain organized filing systems, both electronic and physical.Coordinate and organize office events and meetings.Order and maintain office supplies.Assist with special projects as needed.

Qualifications

Minimum of 4 years of experience as an Administrative Assistant.Proven experience managing multiple calendars and coordinating complex schedules.Proficient in using Concur for travel and expense management.Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent organizational and time management skills.Strong written and verbal communication skills.Ability to prioritize tasks and work independently in a fast-paced environment.Detail-oriented and accurate.Ability to maintain confidentiality.High school diploma or equivalent; associate's or bachelor's degree preferred.

Compensation/Benefits:

90K-100K perm base, temp rate in lineMedical, dental, PTO A1409627NY-Temp_1741119755 To Apply for this Job Click Here