Job Summary

Job Description

What is the opportunity?

The Executive Assistant would be responsible to support and coordinate the day-to-day operations and administration for WM Data & AI. The EA would provide day-to-day support to the Vice President of WM Data & AI, assist with team communications, help organize team meetings, events and activities for the team, as well as team member onboarding support.

What will you do?

Provide support for the VP of Wealth Management Data & AI; calendar including prioritizing, scheduling and managing conflicts; booking of team meetings utilizing WebEx and Conference details.

Coordinate periodic offsite meetings, liaising with different stakeholders to create participant lists, manage invitations, meeting materials, etc. ensuring collaboration with various business functions to ensure seamless execution of meetings and events. Assisting and overseeing the planning and execution of events, luncheons, seminars, holiday events, etc.

Ensure new hires are on-boarded successfully, ensure they have the access and assets required. Collect assets when off-boarding staff.

Manage inventory, order supplies, keep records of approvals, and ensure adequate supply items for office flow

Process expenses for VP and regularly review expenses and usage. Ensure expense reimbursement is within the expense report guidelines; Validate expense reports prior to Head approval on the expense report system

What do you need to succeed?

Must have

Excellent verbal and written communication skills in English

Fully proficient with MS Office (Word, Excel, PowerPoint, and Outlook)

Extremely well organized, pays strong attention to detail and able to work efficiently & accurately with minimal supervision

Ability to prioritize and work independently under tight deadlines in a fast-paced environment

Ability to work well within a team environment

Effective at working with leaders across different levels in the organization

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achieving success that is mutual.

Exposure to strong mentorship and leadership examples

A world-class training program in financial services

Opportunities to be a valuable member of a close-knit, collaborative team that encourages networking

A comprehensive Total Rewards Program including bonuses and flexible benefits

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

RBC CENTRE, 155 WELLINGTON ST W:TORONTO

City:

TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

TECHNOLOGY AND OPERATIONS

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2025-03-10

Application Deadline:

2025-03-24

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
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We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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