Company Description

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.
Allergan Aesthetics | An AbbVie Company

Job Description

The ideal candidate is a proactive and self-motivated administrative professional that contributes high-quality results coupled with wider business process thinking, planning and input, based on advance knowledge of the business. The candidate must be able to prioritize work and use an extended network to answer questions outside of areas of expertise. The ability to identify problems and relevant issues in ambiguous situations and to handle multiple demands and priorities simultaneously are key competencies. 

ROLE RESPONSIBILITIES 

Meeting Coordination:

Schedules and coordinates multi-level / cross functional, asset / project team meetings and logistics (e.g. video, and teleconferences; uses meeting room scheduling systems).Creates agendas, schedules appointments and issues meeting minutes when appropriate or as requested.

Travel Arrangements /Budget: 

Proactively coordinates and maintains individual and team calendars for assigned team members using initiative to ensure schedule is accurate and manageableMakes travel arrangements for the assigned team membersCoordinates with administrative support to assist when traveling to other Abbvie AA offices to secure office space and security clearance at those sites.Prepares expense reports for approval and ensures expenses are filed correctly and comply with Abbvie AA Corporate policy. Reconcile statements against actual travel expenses.Follow up of operational expenses 

Daily Operations:

Uses own judgment to make decisions, within scope of responsibilities. Handles complex non-routine issues on a periodic basis with minimal directionHandles a variety of issues and problems with supervision and finds innovative ways to overcome obstacles and improve operations which impact completion of own workAnticipates the next step required to complete a request and takes appropriate action to alert supervisor (e.g. re-organizes supervisor’s calendar to accommodate an important meeting)Demonstrates expert knowledge and proficiency with SharePoint and permission maintenance • Procures office suppliesMay assist with on-boarding of new hires, either colleague or contractor staffOrganize and file documents for daily business needsParticipate on Abbvie AA initiatives planning and execution (townhalls, FF meetings, cultural initiatives, etc)
Qualifications
Demonstrates expert knowledge and proficiency with general office procedures such as Microsoft Office (outlook, word, excel, PowerPoint and SharePoint)Proactively balances task, activities and priorities for self and othersConducts all activities and makes decisions that are in accordance with Company policies & SOPs, Abbvie AA Values & global regulatory and environmental guidelinesDemonstrates an in-depth understanding of Abbvie AA organization structureBachelors degree or higherA minimum of 3 years of experience in an administrative support role requiredEnglish level: Fluent written and spoken
Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html 

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html