Baird Capital - Executive Assistant
At Baird Capital, we believe every associate plays a vital role in our success. We foster a culture of trust, respect, and collaboration, bringing together top talent across private equity and venture capital to drive meaningful impact. Our global team spans the U.S., U.K., and Asia, working closely to source, evaluate, and support investment opportunities that help our partner companies thrive in an ever-evolving marketplace.
We are seeking an experienced and highly adaptable Executive Assistant to support our Baird Capital Team. This role goes beyond traditional administrative support as it requires someone who thrives in a fast-paced, high-stakes environment, especially when deals are in motion. From managing complex calendars, coordinating travel, and handling expenses to liaising with legal and compliance on sensitive information, maintaining CRM data, and assisting with marketing events, this position is integral to the team’s efficiency and success. The ideal candidate is a proactive problem-solver, adept at prioritizing shifting demands, and excited to take on responsibilities that blend executive support with marketing and operational coordination. If you’re looking for more than just a job and want to contribute meaningfully to a dynamic, collaborative team, we’d love to hear from you.
As an Executive Assistant, you will:
Managing complex multi-time-zone diaries and coordinating meetings.
Handling daily correspondence and email management.
Arranging UK and overseas travel with detailed itineraries.
Processing expenses promptly.
Acting as a point of contact for deal-related administration, including Salesforce updates and report tailoring.
Organizing and managing events such as client lunches and marketing activities.
Coordinating Board papers and preparing presentations and supporting with research.
Assisting with new employee onboarding and supporting visiting colleagues.
Encouraging team collaboration and optimizing information sharing.
Developing templates for consistent documentation.
Maintaining stationary supplies and general administration tasks while promoting transparent communication.
Contributing to team success through proactive performance and judgment.
What makes this opportunity great:
Compelling careers working side-by-side with the best in the business
Fast paced environment that will enable you to grow as a professional
Team of associates passionate about achieving great results for clients and give back to the communities where we live and work
Unique culture that values diverse backgrounds and perspectives while emphasizing teamwork and a strong sense of partnership
What we look for:
Key Qualifications:
Strong IT skills, fluent in major office applications (Outlook, Word, PowerPoint, Excel)
Experience with Salesforce and SharePoint is a plus
Ability to multi-task under pressure with drive and energy
Excellent client service and teamwork skills
Strong organizational, administrative, and attention-to-detail abilities
Effective written and oral communication skills, capable of managing up and down
Assertive decision-maker with initiative and proactivity
Commitment to continuous learning and professional development
Experience:
5+ years in Financial Services or similar fast-paced environments
Professional demeanor with strong communication skills
Proficient in Microsoft Office, especially PowerPoint
Experience in travel coordination and expense reconciliation
Familiarity with CRM systems, preferably Salesforce
During your employment, you must comply with the FCA rules and guidance including but not limited to the FCA’s Conduct Rules.
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Commitment to Inclusion & Diversity
Baird is committed to inclusion & diversity for our clients, our associates and the communities where we live and work. This commitment stems from our culture of integrity, genuine concern for others and respect for the individual. We view inclusion & diversity as an ongoing journey – one of shared responsibility, continuous improvement and a focus on progress. We invite you to join us as we work together to foster an environment where diversity unites rather than divides us. .