Role purpose:

The Executive Assistant (EA) will serve as a crucial partner to the Division President, ensuring seamless management of daily operations while facilitating strategic initiatives across the CEMENA (Continental Europe Middle East North Africa)  division.

This role requires a highly organized, detail-oriented individual with strong business acumen, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Executive Support: Provide comprehensive administrative support to the Division President, including managing the calendar and scheduling meetings and events. Prepare and organize documents, reports, presentations, and materials for meetings and conferences. Act as the first point of contact for internal and external stakeholders, demonstrating professionalism and discretion. Project Management: Assist in the planning, execution, and monitoring of strategic initiatives and projects within the division. Liaise with cross-functional teams to gather information, track progress, and report on project milestones. Business Analysis: Conduct research and analyze data to provide insights that support decision-making and strategic planning. Prepare reports and summaries that distill complex information into actionable recommendations for the Division President. Communication and Coordination: Draft and edit correspondence, including emails, memos, and reports, ensuring clarity and professionalism. Serve as a liaison between the Division President and other departments, facilitating smooth communication and collaboration. Event Management: Organize and coordinate executive meetings, team-building activities, and divisional events, ensuring all logistics are managed effectively. Capture meeting minutes and follow up on action items to ensure accountability. Financial Administration: Assist in budget preparation and expense management, tracking departmental spending, and processing invoices as necessary. Prepare financial summaries and reports as requested by the Division President. Confidentiality and Compliance: Handle sensitive information with professionalism and maintain confidentiality at all times. Ensure compliance with company policies and procedures in all administrative functions.

Qualifications:

Bachelor’s degree in Business Administration, Management, or a related field.A minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably within a corporate or business environment.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.Exceptional organizational skills and attention to detail.Strong interpersonal and communication skills, with the ability to build relationships at all levels.Proven ability to manage multiple projects and priorities in a fast-paced environment.A proactive approach with a strong sense of initiative and problem-solving skills.Understanding of business operations and financial processes is preferred.Fluency in English is required; proficiency in additional languages relevant to the CEMENA region is a plus.