SummaryPosted: Jan 24, 2025Weekly Hours: 35 Role Number:200587442Apple is currently seeking parental cover for an excellent Executive Assistant to support the Head of EMEIA Sales Finance based at our Battersea Power Station offices. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be well-organised, proactive and enjoy the challenges of supporting a diverse staff of 120+ people. The ability to interact effectively and build solid relationships with staff (at all levels) in a fast paced environment, sometimes under pressure, is essential. Must be flexible, resourceful and efficient. A high level of professionalism and confidentiality/discretion is key to this role. Excellent written and verbal communication skills, strong decision making ability and attention to detail are crucial. DescriptionDescription“Chief of Staff” duties for the Head of Sales Finance, EMEIA: acting as proxy on day to day communications on behalf of the Senior Director with internal teams and external contacts. Coordinating complex schedules to ensure syndication with business heads across Apple. With responsibility for: - Complex diary management for the Head of Sales Finance across multiple time zones. - Provide adhoc calendar and overflow support to the Senior Leadership Team as needed. - Adhoc support to a team 120 people in Battersea and to our EMEIA team of 30 people in our 3 hub regions in Munich, Dubai and India. - Coordinate all international and domestic travel and visa applications for the Senior Leadership Team, provide proactive counsel around time and cost efficiency. - Schedule, manage agendas and attend key leadership meetings with absolute discretion and keep abreast of follow up actions. - Project manage quarterly Town Hall meetings, offsites and leadership team meetings. Maintain strong relationships with IS&T and Facilities teams to bring events to life. - Produce and circulate organisation wide comms including announcements, newsletters, event invitations, and generic comms as necessary. - Assist with adhoc documents such as agendas, Keynote presentations and itineraries. - Handle and maintain highly confidential and sensitive information. - Support new hire onboarding. - Raise Expense Reports, maintain and order the Apple Own Use (AOU) equipment supply for Battersea based Sales Finance employees. - Send Composer emails advertising internal job opportunities and maintain the database following the chains of movement for annual reporting. - Conduct research and manage ad hoc projects as required. - Organise national and international bi-annual conferences for the Leadership Team and Controller community, provide onsite support throughout. - Organise creative team building/networking/social events for the organisation and sole ownership of the Summer and Winter Party. Minimum QualificationsMinimum QualificationsMinimum of 5+ years Executive Assistant experience supporting at a senior level.Batchelors Degree or equivalent work experience.Superior verbal and written communication skills.Proven track record of meeting deadlines and taking initiative to make confident decisions quickly under pressure.Demonstrates a proactive ability to anticipate needs and changes, then react efficiently and expeditiously with independent/sound judgement.Excellent organisation skills, ability to juggle multiple tasks in a time sensitive environment.Must be confident to take ownership of projects, making complicated decisions on their own when needed or know when to delegate issues upward.Key QualificationsKey QualificationsPreferred QualificationsPreferred QualificationsMust possess confidence and the ability to empower others to help themselves. Has a passion for learning new things, continuous improvement and sharing best practices.Determined, self-motivated and eager to take on new projects and challenges.Direct experience dealing with sensitive and confidential information with integrity.A natural networker, able to establish and maintain effective business relationships.Able to problem solve effectively, bringing creativity and a flexible approach to their work.Exceptional work ethic, discreet and trustworthy.Calm and professional demeanour under pressure.At Apple, we’re not all the same. And that’s our greatest strength. We draw on the differences in who we are, what we’ve experienced and how we think. Because to create products that serve everyone, we believe in including everyone. Therefore, we are committed to treating all applicants fairly and equally. As a registered Disability Confident employer, we will work with applicants to make any reasonable accommodations. Apple will consider for employment all qualified applicants with criminal backgrounds in a manner consistent with applicable law. Learn more. (https://www.apple.com/careers/uk/policy.html)Education & ExperienceEducation & ExperienceAdditional RequirementsAdditional RequirementsMore