Executive Assistant - Freelance, Remote
Magic One
Executive Assistant - Freelance, Remote
Description\nAbout the Client
A venture-backed technology company revolutionizing global logistics through innovative aerospace solutions. With significant government and military contracts, they're developing cutting-edge technology to transform cargo delivery worldwide. Based in Los Angeles, this rapidly growing startup is backed by $37M in contracts and is led by a renowned aerospace innovator.
Why does this role exist?
The Executive Assistant will serve as the crucial right hand to the Founder & CEO, managing both business and personal priorities to optimize executive effectiveness. This role exists to ensure seamless operational flow, allowing the executive to focus on strategic initiatives while maintaining work-life balance and organizational efficiency across multiple projects and ventures.
The Impact you’ll makeExecutive Support \nManage complex calendar and email communications\nCoordinate with internal and external stakeholders\nOptimize the executive's time and scheduling\nProvide updates via Telegram throughout the day\nPersonal Affairs Management \nCoordinate family appointments and travel arrangements\nManage multiple properties and maintenance schedules\nHandle personal scheduling and reservations\nArrange medical appointments and family commitments\n\nAdministrative Leadership \nHandle sensitive and confidential information\nImplement efficient organizational systems\nCommunicate on behalf of the executive\nPrioritize and manage tasks proactively\nStakeholder Relations \nInterface with high-level contacts\nManage internal and external communications\nCoordinate across different time zones\nMaintain professional relationships\n
Skills, Knowledge and ExpertiseRequired:\nPrevious executive assistant experience supporting C-level executives\nDemonstrated experience managing both business and personal affairs\nTrack record of implementing organizational systems and processes\nStrong command of the English language (written and verbal)\nExperience handling confidential information in a professional setting\nAbility to articulate and demonstrate successful processes and techniques from previous executive assistant roles\nChief of Staff experience is highly desirable\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor, and up.\nInternet speed of at least 40 Mbps\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nExceptional organizational and time management skills\nStrong written and verbal communication abilities\nProactive problem-solving mindset\nAbility to maintain confidentiality\nDetail-oriented with excellent follow-through\nAdaptability and flexibility\nTech-savvy with modern communication tools\nStrategic thinking and prioritization skills\nPrevious Chief of Staff experience or equivalent senior EA role\nProven track record of implementing efficient systems and processes\nYou should apply if… \nYou thrive in fast-paced, dynamic environments\nYou're naturally proactive and take initiative\nYou maintain grace under pressure\nYou're passionate about organization and efficiency\nYou understand the importance of discretion\nYou enjoy both independent work and collaboration\nYou can demonstrate concrete examples of systems you've implemented in previous roles\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\nMonday to Friday, 9 AM to 5 PM PST (Pacific Standard Time)\nOccasional weekend availability for urgent matters\n40 hours per week\nCompensation:\n$7 per hour\nNo benefits package included\n
Benefits
Department: Support & Leadership
Employment Type: Full Time
Location: Philippines
Reporting To: Client via Magic
Compensation: $7.00 / hour
Description\nAbout the Client
A venture-backed technology company revolutionizing global logistics through innovative aerospace solutions. With significant government and military contracts, they're developing cutting-edge technology to transform cargo delivery worldwide. Based in Los Angeles, this rapidly growing startup is backed by $37M in contracts and is led by a renowned aerospace innovator.
Why does this role exist?
The Executive Assistant will serve as the crucial right hand to the Founder & CEO, managing both business and personal priorities to optimize executive effectiveness. This role exists to ensure seamless operational flow, allowing the executive to focus on strategic initiatives while maintaining work-life balance and organizational efficiency across multiple projects and ventures.
The Impact you’ll makeExecutive Support \nManage complex calendar and email communications\nCoordinate with internal and external stakeholders\nOptimize the executive's time and scheduling\nProvide updates via Telegram throughout the day\nPersonal Affairs Management \nCoordinate family appointments and travel arrangements\nManage multiple properties and maintenance schedules\nHandle personal scheduling and reservations\nArrange medical appointments and family commitments\n\nAdministrative Leadership \nHandle sensitive and confidential information\nImplement efficient organizational systems\nCommunicate on behalf of the executive\nPrioritize and manage tasks proactively\nStakeholder Relations \nInterface with high-level contacts\nManage internal and external communications\nCoordinate across different time zones\nMaintain professional relationships\n
Skills, Knowledge and ExpertiseRequired:\nPrevious executive assistant experience supporting C-level executives\nDemonstrated experience managing both business and personal affairs\nTrack record of implementing organizational systems and processes\nStrong command of the English language (written and verbal)\nExperience handling confidential information in a professional setting\nAbility to articulate and demonstrate successful processes and techniques from previous executive assistant roles\nChief of Staff experience is highly desirable\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor, and up.\nInternet speed of at least 40 Mbps\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nExceptional organizational and time management skills\nStrong written and verbal communication abilities\nProactive problem-solving mindset\nAbility to maintain confidentiality\nDetail-oriented with excellent follow-through\nAdaptability and flexibility\nTech-savvy with modern communication tools\nStrategic thinking and prioritization skills\nPrevious Chief of Staff experience or equivalent senior EA role\nProven track record of implementing efficient systems and processes\nYou should apply if… \nYou thrive in fast-paced, dynamic environments\nYou're naturally proactive and take initiative\nYou maintain grace under pressure\nYou're passionate about organization and efficiency\nYou understand the importance of discretion\nYou enjoy both independent work and collaboration\nYou can demonstrate concrete examples of systems you've implemented in previous roles\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\nMonday to Friday, 9 AM to 5 PM PST (Pacific Standard Time)\nOccasional weekend availability for urgent matters\n40 hours per week\nCompensation:\n$7 per hour\nNo benefits package included\n
Benefits
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