As the Executive Assistant you will be a key strategic and tactical member of the Executive Team. The span of responsibilities includes primary administrative support by managing the day-to-day operation and reporting directly to the CTO and will also support the SVP, Marketing, Intl. Sales & Customer Success. You will build and maintain relationships with both internal and external key opinion leaders. This role requires you to manage and be a primary participant on a variety of projects for HeartFlow and utilize strong project management and organizational skills with the ability to pivot priorities on short notice.#LI-IB1

Responsibilities:

Administrative support for the CTO & SVP includes scheduling meetings, teleconferences, domestic and foreign travel, processing expense reports, organizing and planning company events. Prepare corporate briefing materials and presentations for use in both internal and external meetings including with the Board, investors and other strategics. Act as liaison for the CTO & SVP while maintaining strict confidentiality with both external facing contacts and internal relationships with the executive team, management, and employees. You will be the eyes and ears of the CTO & SVP. Partner with the CTO & SVP to priorities tasks and proactively support the company’s objectives and goals. Take initiative and maintain open communication. Partner with the People leader to maintain company culture and a cohesive environment for all. Triage incoming calls and email. You will prioritize response needs and draft correspondence. Anticipate the needs of the CTO & SVP and other executive team members. Suggest and implement tools for company communication and collaboration to improve overall business processes. Additional projects as assigned.

Qualifications:

Bachelor's Degree or relevant work experience required. Experience working for medical device, diagnostic product development, or MedTech companies. Excellent communicator and strategic thinker. Proven problem solver who can work independently under little supervision. 5+ years partnering with C-Level Executives. Thrive in the fast-paced start-up environment while maintaining composer in stressful situations. Experience successfully leading and growing a team is preferred.

Working Conditions

In Office Hybrid Role – Expected to be in office when needed to support C-Level meetings. Expectations are an average of 1 day in the office per week (or less, as needed) Travel may be required occasionally to support offsite meetings.

A reasonable estimate of the yearly base compensation range is $100,998 - $155,000 cash bonus, and stock options.