Job Title: Executive Assistant I

Job Description

We are seeking a self-driven, highly organized, customer-obsessed Executive Assistant. The right candidate will have a strong bias for action and the ability to operate proactively and strategically, anticipating needs based on a thorough understanding of leader and team priorities. Impeccable attention to detail, strong judgment, and the ability to meet tight deadlines while juggling multiple requests across global teams are all critical to success. A high level of integrity and discretion in handling confidential information and professionalism in dealing with executives inside and outside the company is important. This role coordinates frequently with Executive Assistants across the broader organization. Outstanding planning and communication skills are required. The ability to foster a positive team environment is a must, as is flexibility and a willingness to take effective action as priorities shift.

ResponsibilitiesComplex calendar management and coordination for high-level internal and external meetings.Seamlessly manage detailed domestic and international travel itineraries as well as expense reporting.Manage team space planning and onsite morale/team building activities.Partner closely with the leadership team and key business partners to provide holistic support to the organization.Track and help drive completion of key deliverables and follow up on outstanding items.Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, clients, and advertising industry professionals.Essential SkillsProficiency with Microsoft Office Suite.2+ years of Executive Assistant experience.Ability to work independently.Strong planning and communication skills.Additional Skills & QualificationsBachelor's degree preferred but not required.Experience with Concur is helpful.Experience working with directors/VPs.Can quickly learn organizational structure, team objectives, and business leader priorities.Strong problem-solving skills and a team-oriented philosophy.Ability to influence without direct authority.Highly motivated and organized individual who is able to work effectively with minimal supervision.Proven ability to communicate effectively with a variety of groups including internal and external peers, partners, and leadership.Experience hiring and developing Executive Assistants.

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:

Medical, Dental & Vision401(k)/RothBasic/Supplemental Life & AD&DShort and long-term disabilityHSA & DCFSATransportation benefitsEmployee Assistance ProgramCompany Paid Time off or State Sick LeavePay and Benefits

The pay range for this position is $25.00 - $26.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position will be accepting applications until Jan 26, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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