Job Title: Executive Assistant I

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to support two Directors. This role requires strong focus and execution, managing a high volume of tasks including complex calendar management and scheduling. You will need to effectively prioritize amidst a flood of information and requests, ensuring the appropriate level of urgency is given. Additionally, you will monitor and track meetings, priorities, and emails, act as a proxy when necessary, manage travel and expenses, and handle all administrative support functions for the office. You will also manage multiple tasks and action items, ensuring timely action on deliverables.

ResponsibilitiesManage complex calendar management and scheduling.Effectively prioritize and handle a high volume of information and requests.Monitor and track meetings, priorities, and emails.Act as a proxy for the Directors when necessary.Manage travel arrangements and expenses.Provide comprehensive administrative support for the office.Handle multiple tasks and action items, ensuring timely follow-up and preparation.Essential SkillsAbility to complete a high volume of tasks and projects with little to no guidance.Impeccable attention to detail.Ability to make smart and timely decisions.Appropriate levels of urgency in response to situations and events.Exceptional verbal and written communication skills.Ability to switch gears at a moment’s notice.High levels of integrity and discretion in handling confidential information.High degree of professionalism in dealing with professionals.Additional Skills & QualificationsStrong calendaring skills.Strong travel planning skills.Strong event planning skills.2+ years of experience in the field.Preferred: Bachelor's degree (not required).Proficiency in Microsoft Office Suite.Work Environment

This role requires you to be onsite five days a week, working a day shift from Monday to Friday. You will have flexibility to start at either 8am or 9am, and the workweek consists of 40 hours. You will be part of an exciting team and will work closely with two great people in this role.

Pay and Benefits

The pay range for this position is $22.00 - $23.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position will be accepting applications until Jan 31, 2025.

\n

\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n