**Job Title** Executive Assistant I **Job Category** Business Support Services **Job Description** **_What starts with YOU, moves the world!_** Hyster-Yale Materials Handling, Inc, a world-class manufacturer of industrial lift trucks, has an outstanding opportunity for an exceptional and talented **Executive** **Assistant I** based at our location in **Cleveland, OH** . In this role, you will play a vital part in managing administrative operations, ensuring seamless workflow, and maintaining effective communication across departments. **This role requires you to be flexible, dependable, and detail-oriented** **What you will do:** **Executive Support & Office Management** + Provide high-level administrative support, managing schedules, coordinating meetings, and handling confidential correspondence. + Organize board meetings, project reviews, operating reviews, and special assignments from top executives. + Manage and maintain the executive’s calendar, identifying and resolving scheduling conflicts. **Project & Workflow Coordination** + Track and manage projects to ensure deadlines are met, documentation is complete, and budgets are adhered to. + Organize, prioritize, and process correspondence, reports, presentations, and other key documents. + Facilitate cross-functional collaboration by ensuring key stakeholders are informed and aligned. **Meeting & Travel Coordination** + Plan and execute domestic and international travel arrangements, including flights, hotel accommodations, and ground transportation. + Coordinate logistics for executive meetings, including invitations, meeting space, catering, video conferencing, and materials preparation. + Ensure all meetings and events run smoothly, with required participants and resources in place. **Financial & Expense Management** + Handle expense reporting, reconciling American Express card transactions, and ensuring timely processing. + Monitor budgets for office supplies, travel expenses, and other administrative costs. **Communication & Liaison** + Serve as a key point of contact between the executive’s office and internal/external stakeholders. + Handle incoming calls and correspondence, responding professionally or directing inquiries as needed. + Maintain a high level of confidentiality and discretion when handling sensitive matters. **Who you are:** + **Highly Organized & Detail-Oriented:** You have exceptional time management skills and can prioritize multiple tasks effectively. + **Strong Communicator:** You possess excellent verbal and written communication skills, able to interact confidently with executives and stakeholders. + **Proactive Problem-Solver:** You anticipate challenges and take initiative to resolve issues efficiently and professionally. + **Discreet & Trustworthy:** You handle sensitive information with the utmost confidentiality and professionalism. + **Tech-Savvy & Resourceful:** You are proficient in Microsoft Office (Excel, Word, PowerPoint) and adaptable to new technologies and systems. **What you will need:** **Education:** + Bachelor’s degree preferred (Business Administration or related field). **Experience:** + 5-7 years of experience providing executive-level administrative support. **Skills, Experience & Abilities** + **Administrative & Organizational Skills:** Proven ability to manage calendars, meetings, and workflow for executives in a fast-paced environment. + **Technology Proficiency:** Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint) and ability to quickly learn new systems. + **Interpersonal & Relationship Management:** Excellent ability to interact with senior leadership, stakeholders, and external partners professionally. **Who we are:** Hyster-Yale Materials Handling, Inc, designs, engineers, manufactures, markets, and services a complete range of application-tailored lift trucks, attachments and fuel cell solutions that are transforming the way the world moves materials. As a global leader in the Materials Handling industry, Hyster-Yale Materials Handling, Inc, have been building relationships with our customers, suppliers, dealers, and employees for over 90 years. **What we offer:** _Hyster-Yale Materials Handling, Inc, offers competitive pay, tuition reimbursement, supportive work environment, hybrid work_ _option_ _, and opportunities for growth and development. A full benefits package: paid time off; medical, dental, vision, and life insurance, employer-sponsored profit sharing and 401(k)._ \#LI-OP \#LI-HYBRID **Job Type** Permanent **Time Type** Full time **Work Hours** 40 **Travel Required** 1-10% **Primary Location** HY US Cleveland, OH **Address** 5875 Landerbrook Drive Suite 300 **Zip Code** 44124 **Field-Based** No **Relocation Assistance Available** No **We are an equal opportunity employer with an excellent benefit package including medical, dental and life insurance, 401(k) and profit sharing.** **EOE/Minorities/Females/Veterans/Disabled**