Job Title

Executive Assistant I

Job Category

Business Support Services

Job Description

What starts with YOU, moves the world! 

Hyster-Yale Materials Handling, Inc, a world-class manufacturer of industrial lift trucks, has an outstanding opportunity for an exceptional and talented Executive Assistant I based at our location in Cleveland, OH. In this role, you will play a vital part in managing administrative operations, ensuring seamless workflow, and maintaining effective communication across departments. 

**This role requires you to be flexible, dependable, and detail-oriented**

  

What you will do: 

Executive Support & Office Management 

Provide high-level administrative support, managing schedules, coordinating meetings, and handling confidential correspondence. 

Organize board meetings, project reviews, operating reviews, and special assignments from top executives. 

Manage and maintain the executive’s calendar, identifying and resolving scheduling conflicts. 

Project & Workflow Coordination 

Track and manage projects to ensure deadlines are met, documentation is complete, and budgets are adhered to. 

Organize, prioritize, and process correspondence, reports, presentations, and other key documents. 

Facilitate cross-functional collaboration by ensuring key stakeholders are informed and aligned. 

Meeting & Travel Coordination 

Plan and execute domestic and international travel arrangements, including flights, hotel accommodations, and ground transportation. 

Coordinate logistics for executive meetings, including invitations, meeting space, catering, video conferencing, and materials preparation. 

Ensure all meetings and events run smoothly, with required participants and resources in place. 

Financial & Expense Management 

Handle expense reporting, reconciling American Express card transactions, and ensuring timely processing. 

Monitor budgets for office supplies, travel expenses, and other administrative costs. 

Communication & Liaison 

Serve as a key point of contact between the executive’s office and internal/external stakeholders. 

Handle incoming calls and correspondence, responding professionally or directing inquiries as needed. 

Maintain a high level of confidentiality and discretion when handling sensitive matters. 

 

Who you are: 

Highly Organized & Detail-Oriented: You have exceptional time management skills and can prioritize multiple tasks effectively. 

Strong Communicator: You possess excellent verbal and written communication skills, able to interact confidently with executives and stakeholders. 

Proactive Problem-Solver: You anticipate challenges and take initiative to resolve issues efficiently and professionally. 

Discreet & Trustworthy: You handle sensitive information with the utmost confidentiality and professionalism. 

Tech-Savvy & Resourceful: You are proficient in Microsoft Office (Excel, Word, PowerPoint) and adaptable to new technologies and systems. 

 

What you will need: 

Education: 

Bachelor’s degree preferred (Business Administration or related field). 

Experience: 

5-7 years of experience providing executive-level administrative support. 

 

Skills, Experience & Abilities       

Administrative & Organizational Skills: Proven ability to manage calendars, meetings, and workflow for executives in a fast-paced environment. 

Technology Proficiency: Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint) and ability to quickly learn new systems. 

Interpersonal & Relationship Management: Excellent ability to interact with senior leadership, stakeholders, and external partners professionally. 

 

Who we are: 

Hyster-Yale Materials Handling, Inc, designs, engineers, manufactures, markets, and services a complete range of application-tailored lift trucks, attachments and fuel cell solutions that are transforming the way the world moves materials. As a global leader in the Materials Handling industry, Hyster-Yale Materials Handling, Inc, have been building relationships with our customers, suppliers, dealers, and employees for over 90 years. 

 

What we offer: 

Hyster-Yale Materials Handling, Inc, offers competitive pay, tuition reimbursement, supportive work environment, hybrid work option, and opportunities for growth and development. A full benefits package: paid time off; medical, dental, vision, and life insurance, employer-sponsored profit sharing and 401(k). 

 

#LI-OP 

#LI-HYBRID

Job Type

Permanent

Time Type

Full time

Work Hours

40

Travel Required

1-10%

Primary Location

HY US Cleveland, OH

Address

5875 Landerbrook Drive Suite 300

Zip Code

44124

Field-Based

No

Relocation Assistance Available

No

We are an equal opportunity employer with an excellent benefit package including medical, dental and life insurance, 401(k) and profit sharing.

EOE/Minorities/Females/Veterans/Disabled