Job Title: Executive Assistant I Job Description We are seeking a highly motivated and customer-obsessed Executive Assistant to support the Chief Brand Officer. This role is crucial, requiring strong focus and execution. You will handle a high volume of tasks, including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests. You will ensure the appropriate level of urgency is given, monitor and track meetings, priorities, and emails, and act as a proxy when necessary. Additional responsibilities include managing travel and expenses and providing all administrative support functions for this office. Responsibilities + Manage complex calendar scheduling and prioritize tasks effectively. + Monitor and track meetings, priorities, and emails, acting as a proxy when necessary. + Manage travel and expenses for the Chief Brand Officer. + Provide administrative support functions, including filling out company forms, submitting invoices, and coordinating meeting logistics. + Assist guests with building access. + Manage multiple tasks and action items, ensuring appropriate and timely action on deliverables. + Support an additional executive with specific tasks. Essential Skills + Confidentiality in handling sensitive information. + Strong organizational and writing skills. + Expertise in calendar management and supporting senior management. + Ability to complete a high volume of tasks and projects with little to no guidance. + Impeccable attention to detail. + Ability to make smart and timely decisions. + Exceptional verbal and written communication skills. + High levels of integrity and discretion. + Professionalism in dealing with senior professionals inside and outside the company. Additional Skills & Qualifications + At least two years of college required, bachelor's degree preferred. + 3 years of experience supporting senior management such as VPs, Senior VPs, or CEOs. + Excellent PC skills, fluent in Microsoft Office Suite including PowerPoint and Excel. Work Environment This is an onsite role, requiring presence in the office five days a week out of Culver City. Core hours are Monday to Friday, 9-5 PT, totaling 40 hours a week. Pay and Benefits The pay range for this position is $25.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Culver City,CA. Application Deadline This position is anticipated to close on Mar 14, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.