Work Location:

Toronto, Ontario, Canada

Hours:

37.5

Line of Business:

Administration

Pay Details:

$60,000 - $80,000 CAD

The pay details posted reflect a temporary market premium specific to this role that is reassessed annually.

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our administrative and executive assistants provide a broad range of organizational and general workplace support to executives within TD.

Job Details

If you're a dynamic administrative professional who can support executives and help maintain smooth business operations, we want you to join our team.

As an Executive Assistant, you'll provide a range of administrative and general workplace support for our senior leaders of TD.  The Executive Assistant will join the TDAM Regulatory & Policy Governance (RPG) team within the TD Asset Management (TDAM) business and will support members of RPG and the executives of TDAM Trading and TDAM Overlay Services. 

What You'll Do

No matter where you work at TD you’ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:

Make an Impact: 

Own and maintain calendar management for multiple leaders (Managing Directors) and troubleshoot conflicts with creative solutions 

Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements, arrange transportation to/from airport and the travel destination in addition to rescheduling meetings with internal/external parties

Process expenses for teams and ensure timely completion, check to make sure payment has been made by the due date

Manage technology and real estate needs of the teams including ordering equipment, facilitating access approval requests

Facilitate with the onboarding and offboarding of employees  

Act in secretarial role for various committees including working with the Committee Chair on the Agenda, booking the meetings, collecting meeting materials, distributing materials and taking meeting minutes

Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions

Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality; raise issues where appropriate

Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, files)

Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities

Prioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities)

Support the team by continuously developing knowledge in own area and taking initiative to identify and recommend improvements in own job function

Provide back-up support for the Executive Assistant for the Managing Director, Business Governance & Portfolio Oversight

Experience Growth:

Provide training to new Administrative Assistants/Executive Assistants and be a Subject Matter Expert for common tasks performed

Work with complete autonomy alongside leader; may partner with other leaders to finish unique tasks

Cultivate our Culture of Care: 

Provide support while ensuring quality service and professionalism at every interaction

Participate fully as a member of the team and contribute to a positive work environment

Job Requirements

We’re proud to work with a group of diverse colleagues. If you have relevant experience that isn’t mentioned below, tell us about it in your resume or cover letter.

High school diploma with over 5 years of relevant experience

Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)

Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams

Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners

Ability to think strategically and multi-task while able to meet conflicting deadlines

Experience coordinating travel arrangements and comfortable managing frequent changes

Strong organizational skillset to manage accountabilities, while simultaneously managing leaders' administrative requirements

Excellent communication skills with the ability to listen actively, ask questions and communicate effectively 

Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment

Strong judgment skills to support initiatives and apply discretion when working with confidential information

Who We Are:

TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we deliver legendary customer experiences to over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to the Bank, those we serve, and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers, communities and colleagues.

TD is deeply committed to being a leader in customer experience, that is why we believe that all colleagues, no matter where they work, are customer facing. As we build our business and deliver on our strategy, we are innovating to enhance the customer experience and build capabilities to shape the future of banking. Whether you’ve got years of banking experience or are just starting your career in financial services, we can help you realize your potential. Through regular leadership and development conversations to mentorship and training programs, we’re here to support you towards your goals. As an organization, we keep growing – and so will you.

Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more

Additional Information:
We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.

Colleague Development
If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we’re committed to helping you identify opportunities that support your goals.
 

Training & Onboarding
We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Interview Process 
We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation
Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.

We look forward to hearing from you!

Language Requirement (Quebec only):

Sans Objet