Job Title: Executive Assistant II

Job Description

We are looking for a dedicated, resourceful, and customer-obsessed Executive Assistant to support leaders on our Telecommunication Industry Business Unit (IBU) team. This team is responsible for serving our largest Telco customers. The Executive Assistant will provide crucial support and act as a seamless extension of the Directors, applying high attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across teams. The ideal candidate will be an experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure, and a good sense of humor. This role requires handling confidential and sensitive information and working professionally with a wide range of people from business executives to front-line engineers.

ResponsibilitiesManage complex calendar and scheduling to support teams in multiple locations.Manage domestic and international travel.Coordinate and submit expense reports.Organize, execute, and assist with team activities such as staff meeting agendas, all-hands meetings, off-sites, and team social events across countries and time zones.Track and help drive completion of key deliverables and follow up on outstanding items.Act as a liaison for direct reports.Manage team space, including moves and reconfigurations.Write, edit, and prepare documents.Identify gaps and implement improvements with strong business acumen.Coach and mentor EA talent.Prioritize and handle multiple assignments while maintaining commitment to deadlines.Have fun at work and help others do the same.Essential Skills2+ years of upper-level leadership support experience.Experience with executive-level calendar management.Experience with domestic or international travel coordination.Additional Skills & Qualifications4+ years of upper-level leadership support experience.Experience in a fast-paced, high-tech company.Experience with end-to-end project management.High-level communication skills.Well-versed with global time zones.Experience with customer-facing meetings and events.Proficient in Microsoft Outlook and Office.Work Environment

This role is onsite 5 days per week in Seattle, WA

Pay and Benefits

The pay range for this position is $30.00 - $30.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position will be accepting applications until Jan 28, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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