Ecolab is seeking an experienced, professional and dynamic Executive Assistant to provide support to the EVP of Corporate Development and team as well as support for an SVP Finance. This role requires a highly organized and proactive individual who can handle confidential information with discretion.

This position is based out of our Corporate Headquarters office in St. Paul, Minnesota with a hybrid work environment.
 

What You Will Do:

Manage and maintain executives’ schedules and appointments of the EVP and other members of the Corporate and Business development team as needed, including coordination of earnings conference calls, live meetings and virtual meetingsSchedule critical meetings and provide coordination support. Execute team meetings with multiple participants. Navigate skillfully through virtual meeting management toolsPrepare drafts of correspondence, agendas, presentations, reports and other documents in response to verbal and/or written instructions, to a high degree of accuracy and quality in a timely mannerHandle financial administrative tasks related to processing departmental invoices to
Accounts Payable, corporate card expenses and reporting, etc. Be familiar with OnBase to
track payment.Coordinate and manage domestic and international travel arrangements including logistics, agendas, developing complete and comprehensive itineraries, booking flights and accommodation, and arranging meetings and visitsProduce high quality reports, presentations and other documents in Microsoft Word, PowerPoint and ExcelOrganize department’s shared drive, handle file maintenance and retention, and provide
record keeping supportPrioritize and organize multiple, sometimes competing requests for time and attention, and
successfully navigate through to execution high quality, timely deliverables.Assist with office support elements including: office supply orders, facility/maintenance
requests, onboarding logistics of new staff and workspace movement of current associates,
including hardware, technology, access, etc. and separation logistics.Complete company research as requested by using CAPIQ and internet searches.Receive and interact with incoming visitors, including external partners and investorsLiaise with internal associates at all levelsMake independent decisions regarding planning, organizing, and scheduling priorities for self and executivesManage projects as requested

Minimum Qualifications:

High School Diploma or equivalent5 years of executive assistant experience2 years of experience working for a Fortune 500 companyFull comprehension of calendar management systems and proceduresExcellent knowledge of MS Office, specifically Excel, PowerPoint, and Word55 WPMDiscretion with personal and company confidential informationNo immigration sponsorship available for this position

Preferred Qualifications:

Bachelor’s Degree in business administration or related field3 years of corporate experience in companies with more than 10,000 employeesStrong verbal and written communication skills and executive presenceExemplary planning, prioritization and time management skillsCritical thinking, analytical and problem-solving skillsExcellent grammar, punctuation and spellingStrong customer focus and approachabilityAdaptability and flexibility, with a willingness to collaborate in a team environment

Annual or Hourly Compensation Range

The pay range for this position is $104,900.00 - $157,300.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits 

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits. 

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here. 

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

- Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

 

Americans with Disabilities Act (ADA) 

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website. 

Our Commitment to Diversity and Inclusion
At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.