CMU’s Computing Services department is searching for an Executive Assistant III. This is an excellent opportunity for someone who thrives in an interesting and exciting work environment. Under the overall direction of the Vice President, the Executive Assistant III is responsible for setting priorities and managing the execution of the administrative and possibly financial functions for the Vice President. Position requires a substantive understanding of the Office’s mission and objectives, critical projects, key employees and issues. Within parameters set by the Vice President, this position is tasked with solving problems with and through internal colleagues and University stakeholders. With guidance from the Vice President, this position will be making decisions that assure the smooth operation of the Office and projects critical to its success. This position will regularly handle sensitive information, which requires maintaining strict confidentiality and discretion. This position title may be utilized only when supporting VP’s/Executives and must be approved by Compensation.

Your core responsibilities will include:

Within parameters defined by the Vice President, troubleshoots and resolves problems within the scope of the department, Office or University. Refers only the most difficult or sensitive issues to the Vice President.

Manages the administration of the Office of the Vice President by working collaboratively with others inside and outside the University. May prepare correspondence, presentations or reports on behalf of the Vice President.

Identifies priorities for the Office and may bring new or pending issues to the attention of the Vice President.

Assures that the operations of the Office are in good working order, financial reviews and reconciliations are completed and discrepancies are resolved. Maintains accurate records and knowledge of budget expenditures, and counsels Vice President on status, opportunities and concerns on a regular basis.

Also serves as the executive assistant of the Deputy CIO.

In conjunction with the deputy CIO and other members of the office staff, assures that the operations of the Office are in good working order, financial reviews and reconciliations are completed, and discrepancies are resolved.

Maintains accurate records and knowledge of budget expenditures, and counsels Vice President on status, opportunities and concerns on a regular basis.

Make decisions to ensure smooth executive of the Vice President’s communications, administrative tasks, travel and projects.

Manage execution of Vice Presidential communication (email, memoranda, and social media..), calendaring, and travel.

Prepare high-level talking points for briefings and create draft of presentation material for same.

Set priorities and manage the execution of the administrative and communications functions for the CIO’s office.

Support the VP in planning and execution of meetings and executive events.

Other duties as assigned.

Flexibility, excellence, and passion are vital qualities within Computing Services. Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

Associate's Degree (Preferred in Business/Business Administration)

5-8 years of Administrative Support experience

Excellent Oral and Written Communication skills (Including Social Media)

Excellent Organization and Planning skills

Requirements:

Successful background check

Receives little instruction on day-to-day work and receives general instructions on new assignments

Physical and Mental Requirements:

Adaptability and openness to change as the department and organization evolves

Ability to work well with others and/or as part of a team

Ability to work with sensitive information, maintain confidentiality and use discretion

Ability to prioritize work and handle multiple tasks simultaneously

Joining the CMU team opens the door to an array of exceptional benefits, available to all full-time Carnegie Mellon University employees. Experience the full spectrum of advantages, from comprehensive medical, prescription, dental, and vision insurance to enticing retirement savings programs. Unlock your potential with tuition benefits, and take well-deserved breaks with generous paid time off and holidays. Rest easy knowing you're covered by life and accidental death and disability insurance. For a comprehensive overview of the benefits awaiting you, explore: https://www.cmu.edu/jobs/benefits-at-a-glance.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role & responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique key skills and the diverse perspectives you bring. Our commitment to fostering an inclusive work environment means we also account for geographic differentials. Your journey with us is about more than just a job; it is about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in this exciting opportunity?! Apply today!

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance. 

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Executive Administrative Support

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Salary

More Information: 

Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. 

Click here to view a listing of employee benefits

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

Statement of Assurance