Home (https://careers.loreal.com/en\_US/content/Home) / Job Search (https://careers.loreal.com/en\_US/jobs/SearchJobs) / 196676 Executive Assistant - IT Cosmetics DMI Jersey City, NJ, New Jersey Apply now (https://careers.loreal.com/en\_US/jobs/ApplicationMethods?jobId=196676) Back New Jersey Jersey City, NJ Transversal Full - Time 16-Jan-2025 Location: Jersey City, NJ with flexibility to move to Hudson Yards, NY in 2H 2025 Division: L’Oréal Luxe Reports to: Global Brand President & Deputy GM Who We Are At the heart of our company lies a dedication to innovation and progress. In all markets where we operate, we're committed to fostering excellence, empowering talented individuals, and leading the way in various industries. Join L'Oréal: As the world's #1 beauty company, with a presence in over 150 markets, we are embarking on a transformative journey that embraces sustainability, digital innovation, and societal progress. We are dedicated to shaping the future of beauty by harnessing the power of technology, data, and science to tackle global challenges while staying true to our social and environmental commitments. We're proud to have earned recognition as industry leaders in: + Most Innovative Companies - Fast Company, 2023 + Top 5 - Most Attractive Companies Worldwide Among Business Students - Universum, 2023 + Top 25 World's Best Companies - TIME, 2023 + Top Companies for Executive Women - Seamount, 2023 + Best Place to Work for Disability Inclusion - Disability Equal Index, 2023 With 86,000 dedicated employees spread across 150 countries, L'Oréal leads the global beauty industry and pioneers’ beauty technology. Our portfolio comprises 36 international brands grouped into four divisions. For over a century, we've been committed to making beauty accessible to all, and our goal is to reach another billion consumers worldwide through innovation. Now, it's your moment to shine. If you are experienced, embrace challenges, value continuous learning, and want to create a positive impact, we invite you to join our diverse teams. Whether you're an industry veteran or a seasoned professional, we are always on the lookout for exceptional talents to contribute to our mission. In the L’Oréal Luxe Division, we create the very best of luxury beauty. Our Division has an unrivalled portfolio of 23 aspirational brands (Yves Saint Laurent, Kiehl's, Lancôme, Prada, and Urban Decay to name a few) and an incredibly talented team of 28k experts, making it perfectly equipped to meet the endless and all-encompassing demands of luxury consumers around the world. A Day in the Life IT Cosmetics is looking for an Executive Assistant to provide administrative support to 2 Senior Executives; The ideal candidate will be proactive, detail oriented, and have a “no task is too big or too small” mentality. This position may also entail interaction with clients, so professionalism, etiquette, and a positive demeanor are required. Please note: this position is based in Newport, Jersey City, NJ, a short 15-minute train ride from 33rd street PATH train and 7-minute PATH train ride from WTC. Requirements + Prior administrative experience in a corporate environment + Ability to work in a challenging and fast pace environment + Must be financially savvy and have the ability to manage a budget and Pos + Must be looking for a long-term administrative assistant position + Bachelor’s degree is strongly preferred Responsibilities + Perform administrative tasks including: complex calendar management for internal and external meetings, manage domestic and international travel arrangements and arrange meetings + Communicate directives and information from both supervisors to executive management and their teams + Have the ability to anticipate patterns; looking beyond the immediate problem to wider implications. Generate new and innovative solutions to complex problems + Possess the ability to make executive decisions and problem solve at all levels both internally and externally is critical + Arranging travel itineraries and preparing travel and expense reports, organizing and maintaining central filing system + Advanced skills in PowerPoint, Excel, and Visio for effective creation of organizational charts and presentations + Advanced word processing of all memos, letters, agendas, meeting minutes, etc. + Coordinating large meetings including the management of attendees, booking location and time, arranging meals and any A/V materials + Handle all logistics for meetings: prepare agenda, send meeting requests, confirm attendance of required attendees, reserve appropriate meeting space and partner with IT for use of technical systems when needed (i.e. video conference), manage order of catering, supplies and equipment + Prepare and type correspondence, assist with preparation for accurate presentations and spreadsheets; manage logistics for external presentation engagements + Plan and coordinate onsite and offsite events for the executive leadership team + Ad hoc project work + Expense report and managing T&E budget + Organizing and managing team POs, group’s financial budget, as well as managing expenses for entire group + Puts together and maintains files and aids for internal and external meetings, and drafts reports What We Offer Salary Range: $82,500-$115,500 (The actual compensation will depend on a variety of job-related factors which may include geographic location, work experience, education, and skill level Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan) Hybrid Work Policy (Up to 2 Days per week work from home for eligible roles, subject to manager approval.) Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!) Access to Company Perks (VIP Access to L’Oréal’s Internal Shop for Discounted Products, Monthly Mobile Allowance)