RaceTrac Company Overview

Job Description:

The Executive Assistant & Office Manager will wear many hats with an emphasis on providing administrative support to the executive team, overseeing the seamless operations of the office, and ensuring a well-organized, efficient, and welcoming work environment for employees and guests.

Responsibilities:

Provide high-level administrative support and assistance to executive teamManage and maintain executive calendars through OutlookSchedule, prioritize, and coordinate internal and external meetings, including communicating all relevant details to participantsOversee travel arrangements and logistics for executive teamPrepare executives expense reports, ensuring accuracy of account code designationCoordinate various team events and offsites, including details such as catering, entertainment, transportation, location, invitee list, equipment, etc.Handle phone, email, and postal mail inquiries as needed and respond appropriatelyAssist with special projects and research, including preparing summaries and reportsOversee the day-to-day administrative operations of our officeMaintain a comprehensive inventory of office supplies and equipmentCultivate and manage relationships with office-related vendors and suppliers, including negotiating contracts and agreements to secure cost effective solutions to office needsOversee and coordinate property maintenance and repairsManage office space, layout, and seating arrangementsAssist in creating and managing the office budget, monitoring expenses on an ongoing basisDevelop ad hoc financial and operational reporting as needed

Qualifications:

• Bachelor’s degree preferred

• Minimum of 5+ years of prior administrative experience required

• Outgoing, upbeat personality with the ability to juggle tasks and priorities with ease

• Meticulous attention to detail

• Demonstrated proficiency in Microsoft office Suite (Word, Excel, Outlook, PowerPoint)

• Strong communication (written and verbal) skills

• Excellent time management skills

• Ability to deal sensitively with confidential material