Are you a strategic thinker with a strong sense of discretion, exceptional organizational skills, and the ability to navigate complex, high-stakes environments? At ARServices, we're not just a leader in the defense, security, and national intelligence sectors — we're a force for innovation and excellence. As a rapidly growing Small Disadvantaged Business and a graduated 8(a) company, we are committed to delivering solutions that make an impact.
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\nThe successful candidate will demonstrate punctuality, ability to multi-task and professional decorum. The ideal candidate is a seasoned, well-rounded professional who is highly motivated, articulate, and proficient in the Microsoft Office suite. They have a strong passion for delivering exceptional client service and demonstrate excellent follow-through.
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\nIf you're ready to be at the center of it all, supporting an accomplished CEO and ensuring seamless executive operations, this is your opportunity. Join our dynamic team of experts, where Agility, Reliability, and Success are not just values but a way of life.
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\nPosition Overview:
\nARServices is seeking a polished, resourceful, and proactive Executive Assistant/Office Manager to provide critical support to the CEO. This role requires a high degree of intelligence, critical thinking, decision-making, and professionalism to effectively navigate complex situations. You will be a trusted partner to the CEO, managing their schedule, communications, and high-level engagements with precision and confidentiality.
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\nKey Responsibilities:\n\n\tStrategic Schedule Management: Anticipate, prioritize, and coordinate the CEO’s dynamic business and personal calendar, balancing urgent priorities.\n\tCommunication Gatekeeping: Manage the CEO’s email inbox and phone calls with discretion, ensuring timely responses and redirection of inquiries.\n\tMeeting Coordination: Organize internal and external meetings, including agenda preparation, document compilation, and follow-up on action items.\n\tTravel Coordination: Plan comprehensive travel arrangements — air, hotel, and ground transportation — with flexibility for adjustments.\n\tDocument Management: Prepare and edit reports, correspondence, presentations, and meeting minutes, maintaining accuracy and professionalism.\n\tCross-Functional Collaboration: Work closely with senior executives, Human Resources, Finance, and Operations to streamline organizational initiatives.\n\tOffice Management: Oversee office operations, including vendor coordination, facility management, supply inventory, and preparation for new hires and exiting employees.\n\tEvent Support: Assist in planning and executing company-wide events and high-level engagements.\n\tExecutive Support: Provide seamless assistance to other senior leaders when needed, ensuring consistency and continuity.\n\nRequired Qualifications:\n\n\n\tAbility to obtain and maintain a Top-Secret security clearance during the employment tenure. \n\tHigh School Diploma and 10+ years of experience as an Executive Assistant supporting a C-suite executive, or high-ranking officer such as a General, Admiral, or Colonel.\n\tExceptional organizational skills with meticulous attention to detail and a proactive approach.\n\tAdvanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).\n\tHigh emotional intelligence, professionalism, and the ability to handle sensitive information with confidentiality.\n\tA valid driver’s license with an excellent driving record.\n\tAvailability for occasional evening or weekend work.\n\nPreferred Qualifications:\n\n\n\tBachelor’s degree in business administration or a related field.\n\tExperience in a government contracting or defense industry environment.\n\tSuperior writing, editing, and communication skills.\n\nSecurity Clearance Requirement:
\nMust be a U.S. Citizen capable of obtaining and maintaining a Top-Secret security clearance.
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\nIf you're driven by impact, precision, and purpose, and you thrive in environments that demand excellence, we encourage you to apply. Join ARServices — where your dedication supports national security, innovation, and growth.
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\nARServices is an Equal Opportunity/Affirmative Action Employer committed to hiring and retaining a diverse workforce, including protected veterans and individuals with disabilities.