Seize the chance to join our dynamic, growing team in a fast-paced, challenging sector as an Executive Assistant in Business Support Management. This role demands a resourceful, proactive professional who can handle a variety of administrative tasks, maintain confidentiality, and balance multiple priorities. You'll work independently, partnering with our team and the broader Admin group, thriving in a fast-paced environment.

 

Job Summary:

As an Executive Assistant - Senior Analyst, Japanese/Mandarin Bilingual in our Business Support Management team, you will be experienced in handling a wide range of administrative and executive support-related tasks. You will work independently with little supervision, being a strong partner to the team that you support as well as the broader Admin group. You will be a highly resourceful professional team-player, comfortable working in a fast-paced environment while remaining flexible, proactive, and efficient. Your strong administrative, organizational skills, and the ability to maintain a realistic balance among multiple priorities will be key in this role.

Job responsibilities:

Manage daily operations as assigned; exhibit ownership in managing extremely active calendars of appointments Effectively manage internal related activities such as meetings and communications with a high degree of professionalism, accuracy and confidentiality Reconcile expenses; processing invoices and Travel & Expense claims while adhering to guidelines and arrange multifaceted domestic and international travel  Communicate with management and resolve conflict through broad decision making Communicate professionally with internal individuals at all levels of the organization verbally and through high quality, concise emails  Build and maintain strong relationships with key partners such as other administrative assistants while creating a collaborative environment  Update/edit Excel or PowerPoint presentations, as requested  Assist with internal ad hoc projects, as requested  Ensure time away is managed proactively and backup support is secured. Provide backup support for executives, working closely with executives’ assistants to ensure seamless coverage

Required qualifications, skills, and capabilities:

3+ years of administrative support experience with background in a client-facing role and/or multinational firm Declared professional working and native level bilingual proficiencies in foreign languages (Japanese/ Mandarin language- professional to native levels can read and write in these languages) Strong proficiency in Microsoft Office, PitchPro. Highly comfortable with learning and adapting to new technologies quickly Effective interpersonal skills and excellent communication - confident, organized, and clear Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment, calm and effective under pressure Service oriented and proven ability to develop strong internal client relationships Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skills Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented Ability to collaborate effectively with colleagues and team members, assisting with projects and tasks as needed Ability to lead and influence without having positional authority

This role will observe day shift to ensure proper coverage to countries supported in the APAC region