Job DescriptionExecutive Assistant

The Executive Assistant position in the Asia Pacific Executive Administration team is an exciting, challenging role supporting senior leaders.  The successful candidate will be a team player, need to take initiative, exercise independent thinking, juggle multiple projects, set priorities and meet aggressive deadlines.

Responsibilities & Tasks Include:

Maintain up-to-date calendars for several senior executives in a dynamic environmentExercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographiesCoordinate production and assembly of materials for meetings, preparing a variety of materials on a daily weekly or monthly basis independently and efficientlyEffectively arrange internal and external meetings, interviews, conference calls, videoconferences, including conference room reservations and coordination of applicable technologies for virtual meetings (e.g., videoconferencing, zoom, Teams etc.)Arrange cost-effective domestic and international travel itinerariesProcess and reconcile expense reporting using the applicable systemsWhere delegation rights are systems-permitted and enabled, use online tools as a managerSupport managers with new hire logistics (workspace, technology, etc.)Organise offsite events &/or offsite leadership team functionsPartner closely with Executive Assistants across the organization

Qualifications/Requirements:

Associate Degree from an accredited college or university, or equivalent work experience6+ years related experience in a corporate environmentHigh proficiency with Outlook, Word, Excel and PowerPoint – speed and quality of work imperative

Desired:

Self-starter, high level of motivation, integrity and ability to work independentlyExcellent organizational and follow-up skills, ability to manage multiple assignmentsStrong written and verbal communication skills and proofreading skills with strong attention to detailProfessional, thoughtful, forward thinking, innovative and strategic with proven good judgementAble to work well under pressure and in tight time constraintsAbility to handle sensitive and confidential informationAbility to adapt to changing responsibilitiesDemonstrated ability to quickly learn/use new web-based tools/applicationsExcellent interpersonal skills; positive attitudeStrong team player

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