Executive Assistant to the Chairman Position Summary: We are seeking a highly skilled and adaptable Executive Assistant to the Chairman to provide high-level administrative support in a dynamic and fast-paced environment. This role requires an individual who is agile, thrives in change, and maintains a structured, organized approach to complex tasks. The ideal candidate is resilient, resourceful, and experienced in managing executive calendars and priorities with precision. Additionally, this role will support the Chairman requiring a keen ability to navigate multiple priorities and stakeholders. Key Responsibilities: + Calendar & Schedule Management: Proactively manage the Chairman’s complex calendar, scheduling meetings, travel, and appointments while anticipating and resolving conflicts. + Strategic Coordination: Act as a liaison between the Chairman and internal/external stakeholders, managing key relationships and ensuring priorities are effectively executed. + Confidential & Time-Sensitive Matters: Handle sensitive information with discretion and professionalism, ensuring confidentiality at all times. + Meeting & Document Preparation: Prepare reports, presentations, agendas, and follow-up materials for meetings related to both the Chairman’s direct responsibilities and his broader business interests. + Travel Management: Coordinate complex domestic and international travel arrangements, including itineraries, logistics, and contingency planning. + Project & Initiative Support: Assist with special projects across the Chairman’s responsibilities, ensuring execution aligns with strategic objectives. + Operational Organization: Maintain structured systems for documents, files, and communications to optimize efficiency. Qualifications & Skills: + Proven experience as an Executive Assistant supporting C-suite executives, preferably in a fast-moving, high-demand environment. + Exceptional organizational skills with the ability to multitask and prioritize effectively. + Comfortable with change and able to adapt quickly to shifting priorities and business needs. + Strong calendar management expertise, with experience handling complex scheduling for senior executives. + Resilient and composed under pressure, able to maintain focus in high-stakes situations. + High level of professionalism and discretion in handling confidential information. + Excellent communication skills, both written and verbal. + Proficiency in Microsoft Office Suite and Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, and Slides). This role is ideal for a highly organized professional who enjoys working in a fast-paced, multi-business environment and provides seamless executive support.   Powered by JazzHR