Posting Details Working Title Executive Assistant to the Dean Position Number 00021A Department COLLEGE OF ENGINEERING & TECH Location Norfolk, VA Type of Position Classified Type of Job Full Time EEO Category F Administrative Support (Clerical & Sales) Job Description To serve as Executive Assistant to the Dean for the Frank Batten College of Engineering. To represent the college and dean on various administrative projects and matters, provide guidance, resource, and support to all department chairs, directors, faculty, and outside constituents on and off campus. To serve as liaison for college and university committees and special events. To assist and support the dean in implementing and establishing college-wide activities requiring thorough knowledge of information relating to departments, faculty, committees, and the University. To interpret and respond to issues covered by established policies. Type of Recruitment Knowledge, skills and abilities Working knowledge of standard office policies and procedures.Excellent computer skills including word processing, spreadsheet, presentation (such as PowerPoint) and database management. Superior organizational skills.Excellent computer and communication skills.Proficiency in calendar management, document/report preparation and formatting in Word, Excel and PowerPoint required.Demonstrated ability to effectively interact and communicate with administrators, faculty, staff, students, alumni and the general public regarding the functions and mission of the College of Engineering.Demonstrated ability to adapt to a changing work environment and handle multiple tasks while meeting prescribed or determined deadlines essential.Requires the ability to understand, interpret, apply and communicate information and the ability to apply analysis in the completion of functional procedures.Work involves high level administrative support in the Dean’s Office.Demonstrated ability to work under minimal supervision with extensive latitude for the use of initiative and independent judgment. Demonstrated ability to perform a wide variety of tasks that require ingenuity, resourcefulness, discretion and flexibility.Demonstrated ability to work professionally with administrators, faculty, staff and all constituents of the College essential. Special licenses, registration or certification None Education or training None Level and type of experience Considerable experience providing administrative support to an executive-level position such as a Dean, Vice President or President. Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification) Some experience in higher education or a public sector organization. Some experience working with Banner or Insight. Conditions of Employment This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated. This is not a remote position. Annual Salary/Hourly Rate Salary is commensurate with education and experience and begins at $ - 35,000 Posting Detail Information Job Requisition Number S02743 Job Open To General Public Open Date 09/16/2024 Close Date Open Until Filled Yes Special Instructions Summary Please submit cover letter, resume and professional references contact information. Criminal Background Check The final candidate is required to complete a criminal history check. College Home Page Department Home Page Equity Statement It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply. Reasonable Accommodation Request If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141. Alternative Hiring Process In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155. Pay Transparency Nondiscrimination Provision The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information. Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents + Resume + Cover Letter/Letter of Application + Contact Information for Professional References Optional Documents + Yellow Layoff Form + Blue Layoff Card + AHP Letter