Vanguard London, Walbrook Executive Assistant to the MD of International Role PurposeThis Executive Assistant (EA) role will be supporting the Managing Director for International (Senior Staff) providing high-level administrative support, ensuring seamless daily operations, effective time management, and efficient coordination of priorities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment. The role will also be reporting to and supporting the Chief of Staff with ad-hoc project work/support as highlighted below.Key Responsibilities include: Executive Support + Manage complex calendars, scheduling meetings, and prioritizing appointments based on business needs. + Handle confidential correspondence, emails, and calls, ensuring prompt and professional communication. + Prepare and edit documents, reports, presentations, and meeting materials + Coordinate domestic and international travel arrangements, including visas, accommodation, and itineraries. + Serve as a gatekeeper, filtering requests and ensuring the executive’s time is used effectively. Meeting & Event Coordination + Plan, organize, and facilitate meetings, including agenda preparation, note-taking, and follow-ups. + Arrange internal and external events, Owns and manages the agenda development for ILT offsites working with other markets and the CoS, and leadership team engagements. + Liaise with key stakeholders to ensure smooth execution of meetings and events. Operational & Project Support + Assist with strategic projects, providing administrative and logistical support. + Conduct research and compile insights to support decision-making. + Monitor and track action items, ensuring deadlines are met. + Support budget management, expense processing, and vendor coordination. Stakeholder & Communication Management + Act as the first point of contact for internal and external stakeholders, representing the executive professionally. + Build and maintain strong relationships with key business partners and teams. + Draft and distribute communications on behalf of the MD for International Office & Team Support + Assist in onboarding new team members, ensuring they have necessary resources. + Champion Vanguard culture and employee engagement initiatives. Key Skills & Experience Essential: + Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role. + Strong organizational and time management skills, with the ability to prioritize effectively. + Excellent written and verbal communication skills. + Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, Slack, etc.). + High level of discretion and professionalism in handling confidential information. + Strong problem-solving skills and a proactive approach to challenges. + Ability to build relationships and collaborate across teams. Desirable: + Experience in financial services or a corporate environment. + Familiarity with project management tools and techniques. Key Competencies + Attention to Detail – Ensures accuracy and thoroughness in tasks. + Adaptability – Thrives in a dynamic, fast-paced environment with changing priorities. + Initiative – Takes proactive steps to support the executive and anticipate needs. + Collaboration – Works effectively with internal and external stakeholders. + Resilience – Maintains professionalism under pressure. How We Work Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.