Executive Assistant to the Secretary of Commerce Date Posted: Feb 12, 2025 Requisition ID: 456356 Location: Indianapolis, IN, US, 46204 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. About Indiana Economic Development Corporation : Bring your biggest and boldest ideas to life as an employee of the IEDC. We are a fast-paced and forward-thinking team charged with pursuing economic development opportunities for current and future Hoosiers in our state and around the world. Our culture embodies the spirit of being bold and working collaboratively to create the economy of the future. The IEDC is organized as a public private partnership led by the Secretary of Commerce and governed by a board chaired by the Governor of Indiana. Be sure to review our comprehensive benefits package offerings below! The Indiana Economic Development Corporation has been recognzied as one of the 2023 and 2024 Top Workplaces by Indianapolis Star. Role Overview: The Executive Assistant to the Secretary of Commerce is directly responsible for supporting all administrative needs and operations of the office of the Secretary of Commerce and ensures the Secretary is properly briefed and prepared for all meetings and presentations. The Executive Assistant ensures both external and internal State of Indiana personnel have appropriate access to the Secretary for any and all decision making or other purposes Salary Statement: The salary range for this position is $71,802 - $ 76,000 annually. A Day in the Life: + Complete a broad variety of executive administrative tasks that facilitates the Secretary’s ability to effectively lead the State of Indiana Commerce vertical, including calendar management, drafting and editing correspondence, e-mails, memos, and communications on the Secretary’s behalf; assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff, the Governor and his office, and outside parties, and maintaining contact lists. + Provide sophisticated calendar management including complex scheduling of meetings and conference calls for internal and external stakeholders and prioritizing sensitive matters to ensure their time is utilized efficiently. + Prioritize and assist in responding to internal and external inquiries and requests while troubleshooting conflicts; use critical thinking to make recommendations, ensuring smooth day-to-day engagements. + Collect, interpret and evaluate information received from the Governor’s Office, the Lt. Governor’s Office, other State offices and departments, local economic organizations, mayor’ offices, chambers and businesses statewide. + Distribute, review, and track all correspondence prepared by the agency for the Governor and Lt. Governor. + Respond to internal and external customers and provide appropriate assistance + Work with the communications teams to schedule the Secretary of Commerce for speaking engagements and prepare briefing materials. + Work with IEDC Travel Coordinator to prepare travel arrangements for Secretary of Commerce + Prepare credit card statements, claim vouchers, and travel vouchers + Work with the legal and finance department to manage signature process for all company agreements and contracts that require Secretary of Commerce signature + Independently facilitates office procedures and policies that will create and maintain maximum efficiency and effectiveness. + Clearly communicates concerns and questions to the appropriate team members by keeping each consistently apprised of issues and situations that need attention. + Maintain comprehensive and accurate record of details and status on all initiatives + Perform other duties as assigned. What You'll Need for Success: Education: + Bachelor’s Degree preferred Experience: + Minimum of five years’ experience supporting executive staff in a large, professional business environment. Knowledge of: + Expert level of knowledge of Windows, Microsoft Office, SharePoint & Excel. Ability To: + Represent the State of Indiana and the Secretary of Commerce in a professional and confidential manner. + Exercise sound judgement and exemplify a professional presence and calm demeanor when dealing with all issues and situations. + Communicate ideas and principles to a broad audience, both orally and written. + Work on multiple and complex tasks related to state government. + Proactively finds resolutions to issues and think critically when searching for solutions. + Collect, interpret, and evaluate data and produce clear and concise reports. + Maintain a high level of reliability and stability. + Maintain the highest level of confidentiality. Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes: + Three (3) medical plan options (including RX coverage) as well as vision and dental plans + Wellness Rewards Program: Complete wellness activities to earn gift card rewards + Health savings account, which includes bi-weekly state contribution + Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities + Deferred compensation 457B account (similar to 401k plan) with employer match + Two (2) fully-funded pension plan options + A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: + 160 hours of paid new parent leave + Up to 16 hours of paid community service leave + Combined 192 hours of paid vacation, personal, and sick leave time off + 12 paid holidays, 14 on election years + Education Reimbursement Program + Group life insurance + Referral Bonus program + Employee assistance program that allows for covered behavioral health visits + Qualified employer for the Public Service Loan Forgiveness Program + Free Parking for most positions + Free LinkedIn Learning access Equal Employment Opportunity: The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws. If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov. Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte\_company=indianaoff) to apply.